UNIV - Program Coordinator II - Psychiatry: National Crime Victims Research and Treatment Center

About the role

The incumbent will provide technical, programmatic, and administrative services on an OVC award supporting the National Mass Violence Center (NMVC). This position will be responsible for administering programmatic and administrative activities related to the Response, Recovery, and Resilience Division for the NMVC Division. This position will coordinate community correspondence, organization and tracking of services and activities, program coordination with mass violence impacted communities, and various resource development deliverables. This position will work closely with the Director of Response, Recovery and Resilience Division on outreach, support, resource tool development, as well as scheduling and planning of Director and Response team members’ meetings and activities. Duties will involve working with communities impacted by mass violence in a trauma-informed and victim centric manner.

Responsibilities

• 20% - With guidance from the NMVC faculty, this position will assist in coordinating Response meetings and activities for all communities identified. This includes scheduling and confirming, organizing, and attending response consultation meetings with state and local agencies of mass violence impacted communities. Ensure invites sent and list of contacts maintained. Ensure that these activities are captured in an excel database tracking system. This also includes follow up on all action items identified during said meetings.
• 15% - Assist in the daily organization, communication, and tracking of direct consultation and support of Director of Response Division, team members and consultants to mass violence impacted communities. Organize current activities and action items/next steps for community response activities. Draft clear, accurate, and polished correspondence and talking points for the Director’s review or direct dissemination with state and community agencies. Will work closely with Director to ensure communication with State and local providers and agencies are tended to in a timely fashion with requests and action items organized, tracked, and followed up. Represent the NMVC with diplomacy, discretion, and professionalism in all interactions. Communicate effectively and respectfully with a wide range of individuals, including victims/survivors, victim service professionals, local organizations, and state government representatives.
• 10% - Work closely with Response consultants to ensure tracking of activities is captured in a timely fashion.
• 10% - Coordinate partner meetings that relate to the Response Division. Ensure invites sent, agendas prepared and disseminated, meeting minutes completed and disseminated. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team.
• 15% - Coordinate Resiliency Center related Forums. Directly oversee several forums as well as coordinate with other staff on their oversight of forum administration. For Forums coordinating, ensure invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. Facilitate welcome/onboarding meetings with new Forum members and facilitators. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team. Ensure upkeep of other Forum tracking by assigned staff and cross communication of Forum activities and trends.
• 15% - Maintain oversight of daily activities of the NMVC Response Division. Coordinate all project deliverables of the NMVC related to the Response Division. This entails tracking progress on the goals and objectives related to each deliverable. The incumbent meets with partners, consultants, and project staff members at regularly scheduled times and monitors project progress against project objectives. These milestones will be documented in the tracking system for weekly presentation to each of the Division Directors within the NMVC.
• 10% - Coordinate the submission of bi-weekly Response Activities Report as well as semi-annual reports and performance measure reports for funder.
• 5% - Conduct other duties as assigned.

Requirements

A bachelor's degree and two years relevant program experience.

Physical Requirements

• Ability to perform job functions in an upright position. (Frequent)
• Ability to perform job functions in a seated position. (Frequent)
• Ability to perform job functions while walking/mobile. (Frequent)
• Ability to work indoors. (Continuous)
• Ability to work outdoors in all weather and temperature extremes. (Infrequent)
• Ability to work in confined/cramped spaces. (Infrequent)
• Ability to perform job functions from kneeling positions. (Infrequent)
• Ability to squat and perform job functions. (Infrequent)
• Ability to perform 'pinching' operations. (Infrequent)
• Ability to fully use both hands/arms. (Frequent)
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
• Ability to reach in all directions. (Frequent)
• Possess good finger dexterity. (Continuous)
• Ability to maintain tactile sensory functions. (Continuous)
• Ability to lift and carry 15 lbs., unassisted. (Infrequent)
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
• Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
• Ability to see and recognize objects close at hand. (Frequent)
• Ability to see and recognize objects at a distance. (Frequent)
• Ability to determine distance/relationship between objects; depth perception. (