UNIV - Administrative Coordinator I - DO Admin

About the role

The position provides high-level administrative, project coordination, and operational support across multiple functional areas within the College of Health Professions. Key responsibilities include supporting instructional technology efforts, marketing projects, finance initiatives, Mental Health First Aid trainings, as well as providing assistance with general office operations.

Responsibilities

• Supports instructional technology efforts, digital learning platforms, and faculty-facing tools.
• Schedules meetings, gathers updates, and monitors deliverables for technology-related workstreams.
• Provides logistical support for technology trainings, rollouts, and online course support efforts.
• Maintains documentation and progress tracking for digital education initiatives.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Maintains shared project documentation, SOPs, and records related to department operations.
• Assists in developing internal training materials, guides, and onboarding resources for departmental tools.
• Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.
• Manages timelines, deliverables, and project documentation for marketing efforts.
• Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.
• Communicates project statuses with stakeholders.
• Covers for the Dean's Office faculty and staff in the event of absences.
• Supports the Dean's Office through a variety of administrative, operational, and special project assignments by coordinating tasks, managing priorities, and contributing to the successful completion of departmental initiatives.
• Cover the role of the Dean's Office by managing incoming calls and visits, responding to inquiries, and directing calls to appropriate personnel while ensuring professional and responsive customer service.
• Coordinates the creation and distribution of college-wide employee birthday announcements using approved design and communication platforms to support employee recognition and foster a positive workplace culture.
• Provides administrative support for Faculty Council and Faculty Assembly, to include scheduling meetings, ordering food, and storing minutes and notes as requested.
• Coordinate and administer Mental Health First Aid (MHFA) training programs by planning course logistics, managing participant enrollment through the MHFA Connect platform, coordinating with internal stakeholders, communicating course requirements and deadlines, sending pre-course and reminder notifications, monitoring completion of required online coursework, and ensuring participants meet all prerequisites prior to instructor-led training sessions.

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Qualifications

• Bachelor’s degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field.
• At least one year of relevant program coordination or project management experience.
• Experience working with cross-functional teams, preferably in a higher education or healthcare setting.
• Proficiency in project management tools (e.g., Asana, ServiceNow, or similar platforms).
• Strong communication, organizational, and problem-solving skills.
• Ability to exercise judgment, manage multiple priorities, and juggle assignments from multiple leaders.

Skills

• Strong organizational, communication, and multitasking skills.

Benefits

N/A

Pay

$39,300.00 - $66,800.00

Schedule

40 hours per week