Unit Secretary - Nights - ED Pediatric

About the role

Inova Fairfax Hospital is looking for a dedicated Unit Secretary to join our Pediatric Emergency Department. This role will be Full-time night shift, 2 (12-hour shifts - 7:00pm to 7:30am) and 1(mid shift – 12 noon – 12 midnight). Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

At Inova, Northern Virginia’s leading nonprofit healthcare provider, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Responsibilities

• The Unit Secretary performs a variety of clerical activities to support efficient department operations.
• Provides prompt, efficient reception support for the unit.
• Provides secretarial support to ensure effective maintenance of confidential patient information.
• Performs a variety of clerical activities and unit specific work to support efficient department operations; copies and faxes records and other information as needed; maintains and updates physician and lab databases; maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels; attends staff and committee meetings and takes minutes as requested; prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information; creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; ensures the integrity of the medical record, including patient identification on all chart forms; obtains and files test results, lab reports and treatment in charts; updates patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; runs and distributes EPIC reports as requested by leader.
• Answers incoming and logs all outgoing calls and takes accurate and complete messages; pages program personnel, other departments, and physicians, as needed.
• Assists in answering call bells and communicating specific patient needs to staff; triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred; coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Guarantees that all chart documents are placed in the chart in preparation for transfer or discharge.
• Returns old medical records to Medical Record Department at discharge.
• Scans, faxes and/or sends patient documents to Medical Records in a timely and accurate manner.
• Maintains chart forms in correct placement in the chart behind the correct chart tab.
• Sends thinned charts to new unit upon transfer or to Medical Records upon discharge;