Unit Secretary

Job Responsibility

• Performs a variety of duties relative to admission, discharge and/or transfer of patients.
  • Prepares patient charts, laboratory and x-ray slips, etc for new admissions.
  • Enters into Keane and then distributes to appropriate departments, assembles patient charts and forwards completed chart to Medical Records within established time interval.
  • Notifies assigned departments when patients are admitted, discharged, transferred, placed on “Everyday List”, expired, etc.
• Performs a variety of clerical duties required to maintain accurate charts during patient stays.
  • Files appropriate paperwork such as Medicare forms including the IMN form, and all other forms into chart.
  • Affords assistance to patients sign-up for the “Patient Portal” (if they do not already have an account).
• Performs a variety of clerical duties essential to operation of patient care unit, as directed.
  • Contacts Transport team to send patients for special tests, transportation, treatment consultations, etc.
  • Prepares a variety of records and reports, such as daily census and attendance report.
  • Communicates to the team specific procedures that patients are scheduled for each day.
  • Maintains neat and orderly bulletin and locator boards for unit; posts and removes information from bulletin board.
  • Notifies supporting departments of needs and/or changes on patient units.
  • Orders of supplies needed on unit.
• Acts as a receptionist on unit.
  • Provides information and directs visitors.
  • Uses appropriate telephone etiquette and knowledge of telephone system to facilitate communication of the patient units.
  • Affords assistance to visitors.
  • Answers routine questions or refers to appropriate individual for reply.
  • Receives and transmits messages accurately and promptly.
  • Answers call bells.
  • Participates in proactive rounds to ensure that the patients' needs are being met.
  • Acts as an Ambassador of the hospital to patients and visitors and as such is appropriately attired and promotes good public relations.
• Provides coverage where needed at the request of supervisory staff.
• Participates in Collaborative Councils.

Job Qualification

• High School Diploma or equivalent, required.
• Prior related experience, preferred.
• Typing 30 wpm and/or data entry skills (80 keystrokes per minute), required.
• Ability to communicate effectively.

Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).