Unit Secretary

Inova Fairfax Hospital is seeking a dedicated Unit Secretary to join our Pediatric Emergency Department on a part-time basis, working two mid shifts from 12:00 PM to 12:30 AM.

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality, and patient experience. From best-in-class facilities to professional development opportunities, we support our team members at every step. At Inova, we're constantly striving to shape a more compassionate future for healthcare.

Responsibilities

• Performs a variety of clerical activities to support efficient department operations.
• Provides prompt, efficient reception support for the unit.
• Provides secretarial support to ensure effective maintenance of confidential patient information.
• Copies and faxes records and other information as needed.
• Maintains and updates physician and lab databases.
• Maintains forms and clerical supplies, and ensures maintenance of medical supplies based on par levels.
• Attends staff and committee meetings and takes minutes as requested.
• Prepares unit charges as appropriate for specific unit needs.
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines.
• Ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports, and treatments in charts.
• Updates patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner.
• Runs and distributes EPIC reports as requested by leadership.
• Answers incoming and logs all outgoing calls, taking accurate and complete messages.
• Pages program personnel, other departments, and physicians as needed.
• Assists in answering call bells and communicating specific patient needs to staff.
• Triages and escalates patient issues to the next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of the unit and keeps the Charge nurse informed of patients to be admitted or transferred.
• Coordinates with nurses, patient transport, and admission personnel regarding admissions and transfers.
• Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Ensures all chart documents are placed in the chart in preparation for transfer or discharge.
• Returns old medical records to the Medical Record Department at discharge.
• Scans, faxes, and/or sends patient documents to Medical Records in a timely and accurate manner.
• Maintains chart forms in correct placement in the chart behind the correct chart tab.
• Sends thinned charts to the new unit upon transfer or to Medical Records upon discharge.
• Transcribes physicians' orders accurately and in a timely manner.
• Greets patients, families, and visitors as they enter the unit.
• Provides non-clinical information (e.g., directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians.
• Monitors patient and visitor movements at the nursing station and provides information to facilitate prompt patient care.
• Ensures that the desk remains covered at all times.
• Generates and maintains tools necessary for patient care (Kardex, MAR, Treatment sheets, Admission Order Forms, Progress Notes, Consult Sheets).
• Maintains patient census and status boards, log books, and computer databases, ensuring that data and records are current and accurate.
• Performs additional duties as assigned.

Requirements

• High School diploma or equivalent.
• Basic Life Support (BLS) certification if also working as a Clinical Tech.

Preferred Qualifications

• Healthcare experience.
• Bilingual – Spanish or other languages.

Benefits

• Medical, dental, and vision coverage.
• Robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: up to 25 mental health coaching or therapy sessions per person, per year, at no cost for team members, their spouses/partners, and their children.
• Paid time off and paid parental leave.

Schedule

Part-time, 2 mid shifts: 12:00 PM to 12:30 AM.