Unit Secretary

Maintains Patient Files

• Maintains patient’s files and retrieve files for scheduled appointment
• Filings patient data/results upon receipt of information
• Prepares file labels
• Files and retrieves patient records accurately
• Purges records as per department policy
• Create new patient charts

Distributes Lab Reports

• Distributes lab reports to physicians
• Responds to correspondence requests

Data Entry and Information Access

• Performs data entry of patient and related information
• Accesses information on practice management software

Medical Records Management

• Receives requests and subpoenas for medical records
• Reviews files and determines records to be released
• Mails out requests for records when presented with a properly completed medical release
• Processes letters and reports
• Answers and directs telephone calls

Mail Handling

• Opens and distributes mail on a daily basis