Unit Secretary

Unit Secretary Responsibilities

• Performs a variety of clerical activities and unit specific work to support efficient department operations.
• Copies and faxes records and other information as needed.
• Maintains and updates physician and lab databases.
• Maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels.
• Attends staff and committee meetings and records minutes as requested.
• Prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information.
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines.
• Ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports and treatment in charts.
• Updates patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner.
• Runs and distributes EPIC reports as requested by leader.
• Aids in answering call bells and communicates specific patient needs to staff.
• Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred.
• Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Greets patients, families and visitors as they enter the unit.
• Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians.
• Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care.
• Ensures that the desk always remains covered.

Minimum Qualifications

• Education: High School or GED.
• Certification: Basic Life Support (BLS) if also works as a Clinical Technician.

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step.