Unit Record Coordinator

About the role

The Unit Record Coordinator performs moderately complex records administration work to maintain the integrity of individuals' records. This role is responsible for coordinating the implementation and maintenance of the Patient Record for each individual at the State Hospital. Responsibilities include coordinating, processing, and tracking Patient records for The Joint Commission and CMS standards, including retrieving, copying, and organizing records for distribution/mailing and retention. The coordinator also provides administrative oversight, conducts audits of the Patient Record, and tracks deficiencies to ensure corrective actions are implemented as necessary.

Responsibilities

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Provides guidance and oversees the implementation and maintenance of the State Hospital (SH) Recordkeeping System.
• Updates policies and procedures to ensure compliance with State Hospital, Joint Commission and CMS requirements.
• Processes records requests. Coordinates and directs the copying and preparation of records to ensure the request requirements are met and records maintained according to guidelines. Establishes and maintains systems to track requests.
• Reviews a sample of records per month, the number to be determined by facility need but not less than 5 records per month, to ensure records are in order and retention schedules are followed. Works with management to develop plans of correction related to deficiencies noted in audits. Tracks progress on plans of correction and prepares status reports for Executive Leadership.
• Provides records support services to staff responsible for patient records creation and assists in training unit staff and others on the Recordkeeping system, maintenance and use.
• Performs special assignments at the request of the supervisor in order to further SH goals.

Requirements

At least two (2) years’ experience in a professional support role.

Qualifications

Knowledge of office practices and administrative procedures.
Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook)
Ability to maintain filing systems.
Ability to handle and safeguard sensitive and confidential information.
Ability to work independently and to exercise judgment in making administrative and technical decisions.
Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies, and procedures.
Ability to understand and follow verbal and written instructions.
Ability to communicate both in writing and verbally.
Ability to establish and maintain effective working relationships with supervisor and coworkers.

Skills

• Knowledge of office practices and administrative procedures.
• Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook).
• Ability to maintain filing systems.
• Ability to handle and safeguard sensitive and confidential information.
• Ability to work independently and to exercise judgment in making administrative and technical decisions.
• Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies, and procedures.
• Ability to understand and follow verbal and written instructions.
• Ability to communicate both in writing and verbally.
• Ability to establish and maintain effective working relationships with supervisor and coworkers.

Benefits

Comprehensive benefits package including 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Pay

$2,953.25 - $4,365.66 monthly

Schedule

Day shift