Records Coordinator

About the role

The Harris County Flood Control District (District) is seeking qualified candidates for the Records Coordinator role, responsible for overseeing the intake, processing, compliance, and documentation of all Public Information Act (PIA) requests in accordance with legal and regulatory requirements.

Essential Duties and Responsibilities

• Support the Public Information Officer (PIO) and receive, evaluate, and process all incoming PIA requests in compliance with state regulations.
• Maintain comprehensive and up-to-date records in the request tracking system, primarily using the Harris County enterprise GovQA system.
• File and store documents in the district's document management system as necessary.
• Collaborate with the County Attorney’s Office and the PIO to review responsive records, file exception requests with the Texas Attorney General, and apply appropriate redactions and ensure the confidentiality of sensitive or exempted information.
• Communicate with requestors to clarify requests, provide updates, and manage expectations.
• Collaborate with the Commissioners' Court Coordinator to document approved agenda, court letters, historical records, and supporting documentation required for department projects and divisions.
• Scan and upload documents into AppXtender and other relevant records management systems.
• Assist with department or District projects, as needed.
• Attend seminars, conference workshops, re-certification, or other training programs.
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

Requirements

• Education: Bachelor’s degree in Public Administration, Business Administration, Communication, Legal Studies, or related field from an accredited college or university.
• Experience: Five (5) years of progressive experience in public records management, legal compliance, governmental operations, or a related administrative or legal field.
• Licensure: Valid Class "C" Texas Driver’s License.
• Knowledge, Skills, and Abilities: Excellent organizational, analytical, and time-management skills; knowledge of the Texas Public Information Act and related compliance requirements; strong written and verbal communication skills with attention to detail; proficiency in using databases, spreadsheets, and digital document management tools; familiarity with legal and governmental documentation standards; ability to work independently and collaboratively across departments; skilled in handling sensitive information with a high degree of discretion.

Preferences

• Experience: Experience with enterprise records tracking databases or workflow automation tools.
• Certification: Certification in Public Records or Records Management.