Unit Clerical Assistant - Circuit Court / Juvenile Division

Essential Functions

• Prepares, reviews, processes, routes, and maintains legal documents, court forms, reports, notices, correspondence, and other records in accordance with court procedures, local administrative orders, statutory requirements, departmental policies, and Child Care Fund requirements.
• Maintains, retrieves, reviews, verifies, scans, indexes, imports, archives, processes, and disposes of electronic and physical records, including record retention, expungement, archival, and records disposition activities, in accordance with applicable records retention schedules, confidentiality requirements, court policies, and statutory requirements.
• Initiates, updates, tracks, and maintains cases, parties, events, assignments, dispositions, and related information within court, client, and document management systems. Processes case activity, court actions, filings, abstracts, reporting requirements, and related records associated with various juvenile court case types, programs, and proceedings within the Juvenile Division in accordance with court procedures, local administrative orders, and statutory requirements.
• Collections, organizes, enters, verifies, maintains, and reports information necessary to support court operations, program administration, Child Care Fund requirements, reimbursement activities, audits, compliance reviews, data quality initiatives, and performance reporting.
• Collaborates with court personnel, attorneys, service providers, schools, governmental agencies, and other internal and external partners to support court operations and service delivery.

Requirements and Working Conditions

• Working Conditions: Indoor environment (office). No exposure to prominent lights, noises, odors, temperatures or weather conditions. Exposure to individuals in crisis.
• Physical Requirements: Access court files and electronic systems. Lift and carry items weighing up to 50 pounds. Enter and retrieve information from a computer. Operate a copy machine, fax machine, and other office equipment. Requires continuous stamina in sitting, walking, typing, and enduring repetitive movements of the wrists, hands, or fingers. Sedentary work requiring a negligible amount of effort.

Employment Qualifications

• Education: High School graduation or equivalent, prefer some advanced coursework in data/word processing, legal clerical, and related areas.
• Experience: Two (2) years of experience in a clerical capacity including experience with data processing systems, preferably in a legal setting.

Additional Information

• Commissioned Notary Public – Authorized to administer oaths, witness signatures, and certify the execution of legal documents in accordance with state law.
• Deputized by the County Clerk – Empowered to act on behalf of the Clerk's Office to accept legal filings, process official documents, and support the maintenance of public records in compliance with statutory requirements.
• LEIN Certified – Certified through the Law Enforcement Information Network (LEIN), granting access to confidential criminal justice information such as warrants, protection orders, and criminal history records while ensuring adherence to federal and state confidentiality standards.