Legal Assistant

About the role

Kennedys, an international law firm with offices throughout the United States, seeks a full-time Legal Assistant/Secretary to join its Fort Lauderdale office. Our ideal candidate will assist multiple attorneys with all aspects of litigation including discovery, court filings and trial preparation in a team environment.

FLSA: Non-Exempt

Responsibilities

• Preparing preliminary pleadings, i.e. notices of appearance/email designations, deposition notices, motions for extensions, discovery pleadings and assist attorneys with removal from state to federal court filings and service of discovery
• Intake of all incoming correspondence and court filings, including saving into file appropriately and calendaring all deadlines without supervision including CMOs and Trial Orders
• Schedule depositions, hearings, and conferences. Will be solely responsible for routine follow ups for each, and coordinating/finalizing with counsel and court reporters
• Ability to maintain calendar, including reminders and following up of hearings, appointments, mediations, depositions, meetings, deadlines, and travel for multiple managing partners and associates

Requirements

• Minimum 5 years of experience in complex civil litigation (insurance/coverage focused preferred)
• Superior organizational skills, the ability to handle a fast-paced environment, multitask, pay strict attention to detail and take initiative to ensure all tasks are completed in a timely manner with minimal errors is required
• Proficiency with the Microsoft Office Suite (advanced Word, Excel and Outlook)
• Strong grammar skills and written and verbal communication skills, with the ability to proactively manage communication to clients, opposing counsel and the team regarding assignments and deadlines
• Hands-on experience supporting multiple attorneys simultaneously in high-volume and complex matters
• Thorough working knowledge of and experience with state and federal court e-filing systems, including counties across the State of Florida and federal courts across the country (CM/ECF)
• Experience with docketing, calendaring, and deadline management, including litigation deadlines, hearings, mediations, and depositions
• Experience preparing, formatting, and filing pleadings, motions, discovery, notices, and correspondence
• Experience with subpoena requests is a plus
• Familiarity with insurance policies, claims files, coverage correspondence, and litigation documentation
• Knowledge of PDF software, iManage, and/or Chrome River highly preferred

Schedule

This position operates on a hybrid schedule, with a requirement of three days per week working onsite in the Fort Lauderdale office, and periodically work additional hours during peak time.