Undergraduate Programs Administrator

About the role

The Undergraduate Programs Administrator supports a number of interdisciplinary programs that are housed in the Office of the Dean of Humanities and Arts. They are responsible for all front office functions and serves as the problem-solving point person for a variety of matters. They also support program faculty, coordinate many of the administrative functions, and special events activities. This position also provides website management. They are the first point of contact, representing the programs to internal and external contacts.

The Undergraduate Programs Administrator interacts on a daily basis with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

Responsibilities

The Undergraduate Programs Administrator provides support to the program directors and assists with tasks that include, but are not limited to: General Announcements, course offerings and course schedules.

• Administers the daily operations of assigned programs with general guidance by the directors and a senior staff member
• Conducts research, analyzes data, identifies trends and develops reports
• Monitor budgets and the development of longer terms budget plans
• Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
• Provides support to faculty, staff and students as related to the program(s)
• Assists with student recruitment, student records, curriculum support, coordinating the accreditation process
• Designs and processes course and outreach materials both in digital and hard copy formats
• Monitors and maintains program websites
• Maintains social media accounts
• Processes faculty reimbursements
• Processes procurement requests such as student awards, non-employee travel reimbursements, and honoraria for guest speaker.
• Supervises student assistants

Requirements

• Bachelor's Degree
• Two or more (2+) years of related experience

Skills

• Ability to develop and initiate new strategies
• Advanced problem-solving skills
• Strong verbal and written communications skills
• Ability to work well under pressure and manage projects simultaneously
• Strong organizational and time management skills
• Advanced knowledge of Microsoft Office suite
• Strong data analysis skills
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Adept at problem solving, creating contingency plans and handling issues when necessary
• Strong client service orientation and attention to detail
• Ability to develop complex or multiple program partnerships and funding sources
• Ability to oversee and direct staff
• Knowledge of managing budgets and developing financial plans

Pay

This exempt position is benefits-eligible and has an expected minimum salary of $67,000 annually (dependent on experience and qualifications).

Schedule

Workplace Location: On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person.