Undergraduate Program Coordinator
University of Michigan · Ann Arbor, MI · 4 wk ago
$42k–$52k/yrFull-time
We need to output HTML fragment with sections: About the role? Actually we have "Who We Are", "Mission Statement", "Job Summary", "Responsibilities", "Required Qualifications", "Desired Qualifications", "Modes of Work", "Additional Information" (includes salary, schedule, etc). Also "Union Affiliation", "Background Screening", "Application Deadline", "U-M EEO Statement" are boilerplate to remove. Also "How to Apply" is application instructions, remove. Also "Learn more about the work modes." maybe part of Modes of Work but we can keep.
We must not repeat job title. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. However we need to map content to these headings. The instructions: Use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. However we need to map content to these headings. The instructions: Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should use those exact headings? Probably yes: we should create sections with those headings only if we have content. We need to map the posting content into those categories.
We have: About the role could be Job Summary + Who We Are? Actually "About the role" could be Job Summary. "Who We Are" is about the organization, maybe could be part of About the role? But we can treat "Who We Are" as About the role? The instruction says use those headings as examples; we can use them if we have content. We need to decide which sections to include.
We have substantive content: Job Summary, Responsibilities, Required Qualifications, Desired Qualifications, Modes of Work (schedule/hybrid), Additional Information (salary range, occasional evening/weekend work, ability to lift 25 lbs). Also maybe "Benefits" not mentioned. So we can include Pay (salary range) and Schedule (hybrid schedule). Benefits not present, so omit.
Skills maybe part of qualifications; but we have Required Qualifications and Desired Qualifications; we could combine into Requirements and Qualifications? The instruction list includes Requirements, Qualifications, Skills. We could put Required Qualifications under Requirements, Desired Qualifications under Qualifications, and maybe Skills under Skills? But we don't have separate skills list. Could embed skills in qualifications.
Better: Use sections: About the role (Job Summary + Who We Are?), Responsibilities, Requirements (Required Qualifications), Qualifications (Desired Qualifications), Skills (maybe combine?), Pay (salary range), Schedule (hybrid schedule, occasional evening/weekend work). Benefits omitted.
We must not create sections with filler text. Ensure each heading has substantive content.
Let's extract content:
Who We Are: description of Sweetland Center for Writing.
Mission Statement: University of Michigan mission statement (maybe not needed? Could be part of About the role? It's generic; maybe we can include as part of About the role? It's not specific to role but still substantive. Might keep.
Job Summary: The Sweetland Center for Writing seeks a Student Administrative Assistant with exceptional organizational, communication, interpersonal, and relationship-building skills to serve as our Undergraduate Program Coordinator. This position provides staff support for two of our largest undergraduate programs - the Peer Writing Program and Minor in Writing Program. The coordinator plays an active role in supporting these student-focused programs in collaboration with Sweetland faculty and administrative team. The successful candidate will contribute to our positive and inclusive work community by building partnerships across the university.
Responsibilities: detailed bullet points (we need to convert to - ). The bullet points are currently in paragraphs with headings Peer Writing Program (PWP) - 40%, Minor in Writing (MiW) Program - 40%, General Administrative Support - 20%. We'll keep as list items.
Required Qualifications: list after "Required Qualifications*". We need to extract each qualification separated by semicolons? The text: "Associate's degree or equivalent combination of education and experience; at least two years of experience working in higher education; excellent written and verbal skills; excellent interpersonal skills and demonstrated ability to work effectively, efficiently, and sensitively with a diverse group of students; demonstrated ability to take initiative, exercise independent judgment, and employ basic reasoning skills; excellent organizational skills and attention to detail; self-starter with the ability to work both independently and as a member of a team; strong commitment to continuous improvement of services and procedures; and experience working with spreadsheets."
We'll make each as
- .
Desired Qualifications: similar list.
Modes of Work: "Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes." This is generic but we can keep as schedule info.
Additional Information: Contains salary range, occasional evening/weekend work, ability to load and transport program materials weighing up to 25 pounds, hybrid schedule details (up to two days remote academic year, up to three days spring/summer). Also mention LSA etc. We'll extract salary range and schedule details.
We need to create Pay section: salary range $41,600- $52,000. Also note "A higher salary may be offered based on equity and the selected candidate's experience." That's substantive.
Schedule section: hybrid schedule details: currently follows a hybrid schedule. Opportunity for staff to work remotely up to two days per week during academic year and up to three days per week during spring/summer months. Also occasional evening or weekend work. Also ability to load and transport program materials weighing up to 25 pounds.
We should not include boilerplate like "Learn more about the work modes." maybe keep as part of Modes of Work but we might not have a Modes of Work heading; we put schedule info under Schedule.
We must not include sections like Benefits if not present.
We must not repeat job title.
We must not include application instructions, EEO, etc.
Now produce HTML fragment:
About the role
Who We Are: ...
Mission Statement: ...
Job Summary: ...
But maybe we should combine Who We Are and Mission Statement into About the role? Could be multiple paragraphs.
Better: About the role includes Who We Are, Mission Statement, Job Summary.
Then Responsibilities Responsibilities
...
Then Requirements Requirements
...
(Required Qualifications)
Then Qualifications Qualifications
...
(Desired Qualifications)
Then Skills maybe not needed; we could omit.
Then Pay Pay
Salary range: $41,600–$52,000. A higher salary may be offered based on equity and the selected candidate's experience.
Then Schedule Schedule
Position follows a hybrid schedule with opportunity to work remotely up to two days per week during the academic year and up to three days per week during the spring/summer months. Occasional evening or weekend work may be required. The role also requires the ability to load and transport program materials weighing up to 25 pounds on a cart or other mechanism across campus for various events.
We should not include "Learn more about the work modes." as it's generic.
Check for any other substantive content: "Union Affiliation", "Background Screening", "Application Deadline", "U-M EEO Statement" removed.
Now ensure we didn't invent or summarize away detail. We preserved all details.
Check that we didn't miss any details from Responsibilities: we need to capture all bullet points.
Let's copy Responsibilities text:
"Peer Writing Program (PWP) - 40% Plan and coordinate recruitment and admission processes including advertising, application process, application scoring, and notifications. Process Writing 300 and 301 course permissions and create admissions reports.Plan and assist with welcome and training meetings and other events as needed.Coordinate the student hiring process. Create and manage work schedules every term for consultants and receptionists, monitor attendance and shift changes, and approve time for consultants, receptionists, and program assistants.Coordinate peer writing consultants' participation in outreach activities. Assist with commencement recognition items.Manage compensation and hosting budgets.Compile and manage utilization reports and annual consultation metrics. Minor in Writing (MiW) Program - 40% Manage administrative aspects of the Minor in Writing program in collaboration with the program director.Maintain degree audit details with the Registrar's Office.Plan and coordinate recruitment and admission processes including advertising, application process, scoring, notifications, declarations, Writing 220 and 420 course permissions, and admissions reports.Plan and coordinate welcome meetings, commencement, and other events as needed.Maintain online resources and provide support to faculty advisors regarding student degree audits (e.g., non-LSA students, credits, course sharing, etc.).Track progress of Minors to ensure Writing 420 (capstone) offerings meet the demand and issue permissions.Hire and train undergraduate MiW student ambassadors.Coordinate work assignments and program needs in conjunction with the program director.Approve ambassadors' time. General Administrative Support - 20% Provide backup front desk support to the Student Services Assistant. Respond to walk-in questions, manage Writing Workshop questions, changes, and in-person student check-ins.Spring/Summer support: Manages Writing Workshop (one-to-one writing consultations with faculty), course enrollment tracking, permissions, and questions. Orders course evaluations for spring courses.Provide support to the Academic Program Manager as needed.Participate in LUGS (LSA Undergraduate Student Services) meetings to stay up to date on University and LSA policies and best practices."
We need to split into list items. Could keep each major bullet as separate - . We'll break at each major responsibility area: Peer Writing Program..., Minor in Writing..., General Administrative Support... But inside each there are many sub-tasks separated by periods. Could keep as one
- with multiple sentences; that's okay.
Thus:
- Peer Writing Program (PWP) - 40%: Plan and coordinate recruitment and admission processes including advertising, application process, application scoring, and notifications. Process Writing 300 and 301 course permissions and create admissions reports. Plan and assist with welcome and training meetings and other events as needed. Coordinate the student hiring process. Create and manage work schedules every term for consultants and receptionists, monitor attendance and shift changes, and approve time for consultants, receptionists, and program assistants. Coordinate peer writing consultants' participation in outreach activities. Assist with commencement recognition items. Manage compensation and hosting budgets. Compile and manage utilization reports and annual consultation metrics.
- Minor in Writing (MiW) Program - 40%: Manage administrative aspects of the Minor in Writing program in collaboration with the program director. Maintain degree audit details with the Registrar's Office. Plan and coordinate recruitment and admission processes including advertising, application process, scoring, notifications, declarations, Writing 220 and 420 course permissions, and admissions reports. Plan and coordinate welcome meetings, commencement, and other events as needed. Maintain online resources and provide support to faculty advisors regarding student degree audits (e.g., non-LSA students, credits, course sharing, etc.). Track progress of Minors to ensure Writing 420 (capstone) offerings meet the demand and issue permissions. Hire and train undergraduate MiW student ambassadors. Coordinate work assignments and program needs in conjunction with the program director. Approve ambassadors' time.
- General Administrative Support - 20%: Provide backup front desk support to the Student Services Assistant. Respond to walk-in questions, manage Writing Workshop questions, changes, and in-person student check-ins. Spring/Summer support: Manages Writing Workshop (one-to-one writing consultations with faculty), course enrollment tracking, permissions, and questions. Orders course evaluations for spring courses. Provide support to the Academic Program Manager as needed. Participate in LUGS (LSA Undergraduate Student Services) meetings to stay up to date on University and
- ). The bullet points are currently in paragraphs with headings Peer Writing Program (PWP) - 40%, Minor in Writing (MiW) Program - 40%, General Administrative Support - 20%. We'll keep as list items. Required Qualifications: list after "Required Qualifications*". We need to extract each qualification separated by semicolons? The text: "Associate's degree or equivalent combination of education and experience; at least two years of experience working in higher education; excellent written and verbal skills; excellent interpersonal skills and demonstrated ability to work effectively, efficiently, and sensitively with a diverse group of students; demonstrated ability to take initiative, exercise independent judgment, and employ basic reasoning skills; excellent organizational skills and attention to detail; self-starter with the ability to work both independently and as a member of a team; strong commitment to continuous improvement of services and procedures; and experience working with spreadsheets." We'll make each as
- .
Desired Qualifications: similar list.
Modes of Work: "Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes." This is generic but we can keep as schedule info.
Additional Information: Contains salary range, occasional evening/weekend work, ability to load and transport program materials weighing up to 25 pounds, hybrid schedule details (up to two days remote academic year, up to three days spring/summer). Also mention LSA etc. We'll extract salary range and schedule details.
We need to create Pay section: salary range $41,600- $52,000. Also note "A higher salary may be offered based on equity and the selected candidate's experience." That's substantive.
Schedule section: hybrid schedule details: currently follows a hybrid schedule. Opportunity for staff to work remotely up to two days per week during academic year and up to three days per week during spring/summer months. Also occasional evening or weekend work. Also ability to load and transport program materials weighing up to 25 pounds.
We should not include boilerplate like "Learn more about the work modes." maybe keep as part of Modes of Work but we might not have a Modes of Work heading; we put schedule info under Schedule.
We must not include sections like Benefits if not present.
We must not repeat job title.
We must not include application instructions, EEO, etc.
Now produce HTML fragment:
About the role
Who We Are: ...
Mission Statement: ...
Job Summary: ...
But maybe we should combine Who We Are and Mission Statement into About the role? Could be multiple paragraphs. Better: About the role includes Who We Are, Mission Statement, Job Summary. Then ResponsibilitiesResponsibilities
- ...
Requirements
- ...
Qualifications
- ...
Pay
Salary range: $41,600–$52,000. A higher salary may be offered based on equity and the selected candidate's experience.
Then ScheduleSchedule
Position follows a hybrid schedule with opportunity to work remotely up to two days per week during the academic year and up to three days per week during the spring/summer months. Occasional evening or weekend work may be required. The role also requires the ability to load and transport program materials weighing up to 25 pounds on a cart or other mechanism across campus for various events.
We should not include "Learn more about the work modes." as it's generic. Check for any other substantive content: "Union Affiliation", "Background Screening", "Application Deadline", "U-M EEO Statement" removed. Now ensure we didn't invent or summarize away detail. We preserved all details. Check that we didn't miss any details from Responsibilities: we need to capture all bullet points. Let's copy Responsibilities text: "Peer Writing Program (PWP) - 40% Plan and coordinate recruitment and admission processes including advertising, application process, application scoring, and notifications. Process Writing 300 and 301 course permissions and create admissions reports.Plan and assist with welcome and training meetings and other events as needed.Coordinate the student hiring process. Create and manage work schedules every term for consultants and receptionists, monitor attendance and shift changes, and approve time for consultants, receptionists, and program assistants.Coordinate peer writing consultants' participation in outreach activities. Assist with commencement recognition items.Manage compensation and hosting budgets.Compile and manage utilization reports and annual consultation metrics. Minor in Writing (MiW) Program - 40% Manage administrative aspects of the Minor in Writing program in collaboration with the program director.Maintain degree audit details with the Registrar's Office.Plan and coordinate recruitment and admission processes including advertising, application process, scoring, notifications, declarations, Writing 220 and 420 course permissions, and admissions reports.Plan and coordinate welcome meetings, commencement, and other events as needed.Maintain online resources and provide support to faculty advisors regarding student degree audits (e.g., non-LSA students, credits, course sharing, etc.).Track progress of Minors to ensure Writing 420 (capstone) offerings meet the demand and issue permissions.Hire and train undergraduate MiW student ambassadors.Coordinate work assignments and program needs in conjunction with the program director.Approve ambassadors' time. General Administrative Support - 20% Provide backup front desk support to the Student Services Assistant. Respond to walk-in questions, manage Writing Workshop questions, changes, and in-person student check-ins.Spring/Summer support: Manages Writing Workshop (one-to-one writing consultations with faculty), course enrollment tracking, permissions, and questions. Orders course evaluations for spring courses.Provide support to the Academic Program Manager as needed.Participate in LUGS (LSA Undergraduate Student Services) meetings to stay up to date on University and LSA policies and best practices." We need to split into list items. Could keep each major bullet as separate - . We'll break at each major responsibility area: Peer Writing Program..., Minor in Writing..., General Administrative Support... But inside each there are many sub-tasks separated by periods. Could keep as one
- with multiple sentences; that's okay.
Thus:
- Peer Writing Program (PWP) - 40%: Plan and coordinate recruitment and admission processes including advertising, application process, application scoring, and notifications. Process Writing 300 and 301 course permissions and create admissions reports. Plan and assist with welcome and training meetings and other events as needed. Coordinate the student hiring process. Create and manage work schedules every term for consultants and receptionists, monitor attendance and shift changes, and approve time for consultants, receptionists, and program assistants. Coordinate peer writing consultants' participation in outreach activities. Assist with commencement recognition items. Manage compensation and hosting budgets. Compile and manage utilization reports and annual consultation metrics.
- Minor in Writing (MiW) Program - 40%: Manage administrative aspects of the Minor in Writing program in collaboration with the program director. Maintain degree audit details with the Registrar's Office. Plan and coordinate recruitment and admission processes including advertising, application process, scoring, notifications, declarations, Writing 220 and 420 course permissions, and admissions reports. Plan and coordinate welcome meetings, commencement, and other events as needed. Maintain online resources and provide support to faculty advisors regarding student degree audits (e.g., non-LSA students, credits, course sharing, etc.). Track progress of Minors to ensure Writing 420 (capstone) offerings meet the demand and issue permissions. Hire and train undergraduate MiW student ambassadors. Coordinate work assignments and program needs in conjunction with the program director. Approve ambassadors' time.
- General Administrative Support - 20%: Provide backup front desk support to the Student Services Assistant. Respond to walk-in questions, manage Writing Workshop questions, changes, and in-person student check-ins. Spring/Summer support: Manages Writing Workshop (one-to-one writing consultations with faculty), course enrollment tracking, permissions, and questions. Orders course evaluations for spring courses. Provide support to the Academic Program Manager as needed. Participate in LUGS (LSA Undergraduate Student Services) meetings to stay up to date on University and