UB/UBMS Program Manager

Responsibilities

• Supervise 2 FT Academic Coaches, UB/UBMS and 3-6 student employees.
• Leads the day-to-day coordination of the program under the supervision of the Manager, Academic Opportunity Programs (College) and UB/UBMS Project Director.
• Maintains meticulous records in database relative to student contacts and service delivery.
• Create and coordinate publication of UB/UBMS newsletter or blog to share program news and achievement with campus community and stakeholders.
• Maintains records on UB/UBMS alumni and prepares written reports.
• Oversees the recruitment, interview, and selection process of program participants.
• Outreach and Recruitment:
  • Partners with the Kearns Center Communication Specialist to prepare UB/UBMS promotional materials and press releases for area media.
  • Partners with the Manager, Academic Opportunity Programs (Pre-College), and the UB/UBMS Project Director to conduct a comprehensive outreach and recruitment plan and intake and assessment plan to ensure that we are working with 126 students each year (63 students per program).
  • Ensures UB/UBMS applicants meet federal eligibility guidelines.
  • Builds quality relationships across relevant academic departments, community partners, and school sites, serving as an advocate and liaison.
• Academic Coaching and Student Development:
  • Has a student advising load of up to 40 students.
  • Assesses UB/UBMS participants' educational needs and develops an educational plan to support progress and goal completion.
  • Promotes student development, learning, advocacy, and success; and serves as a resource for assisting UB/UBMS participants with academic success strategies/habits, course selection, and financial literacy education.
  • Regularly monitors UB/UBMS participants' progress and, when necessary, provides and/or makes recommendations for appropriate intervention measures.
  • Ensures the success of the tutoring program by training, supervising, and evaluating student and teacher tutors, monitoring participant grades, and coordinating tutoring sessions between participants and assigned tutors.
  • Assures UB/UBMS participants have access to and are receiving the required services outlined in TRIO legislation and regulation.
• Curriculum Development and Programming:
  • Leads the UB/UBMS team to develop curriculum to deliver to participants.
  • Plans and oversees the annual summer camp for Upward Bound participants by planning and organizing the classes to be offered, recruiting and supervising certificated teachers, enrolling students into classes, coordinating classroom assignments, textbooks, and supplies, and providing daily supervision of camp activities and curriculum.
  • Plans, organizes, and supervises events and trips designed to help develop cultural competence in Upward Bound participants by taking them to attend sporting, theatrical, historical, musical, and other educational and cultural events that they otherwise may not be able to attend.
  • Partners with the Manager, Academic Opportunity Programs (College) and the UB/UBMS Project Director in developing new programming and initiatives to continually meet the changing needs of participants, including the incorporation of best practices in student success and retention efforts for first-generation and/or low-income students.
• Evaluation and Reporting:
  • Leads the evaluation process of all program activities.
  • Collects, maintains, updates, and helps the Manager, Academic Opportunity Programs (Pre-College) and the UB/UBMS Project Director to disseminate advising policy and procedure changes/updates, UR and Federal financial aid procedures, and requirements to undergraduate programs.
  • Develops Academic Coach training policy and procedures, as well as helps train new Academic Coaches and assists with continual training and professional development.
  • Collects and submits detailed data for year-end reports required by the Department of Education, as well as aids Program Director and Data Analyst in the submission of the APR report.

Qualifications

• Master's degree and 3 years of relevant experience required.
• Or equivalent combination of education and experience.
• Supervisory experience preferred.
• Experience with curricular design and assessment preferred.
• Experience working with diverse student populations, particularly first-generation, low-income students and underrepresented minorities preferred.
• Knowledge of student development theories, advising principles, and academic success strategies preferred.
• Familiarity with student information systems and data management tools preferred.
• Commitment to equity, diversity, and inclusion in higher education preferred.
• Prefer some teaching experience.