TxDMV - OAH Legal Secretary

General Description

Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.

Performs complex legal secretarial work in support of the Office of Administrative Hearings. Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications. Work requires contact with high-level executives, attorneys, governmental agencies, and officials. Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents; logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Duties

• Provides information in response to procedural requests, correspondence, and oral inquiries.
• Prepares, proofreads, and edits legal and administrative documents and reports.
• Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports.
• Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates.
• Organizes, indexes, and files legal and administrative documents.
• Schedules and coordinates travel. Schedules use of fleet vehicles and maintains records. Provides logistical support for interviews, meetings, and court hearings.
• Monitors inventory, drafts requisitions, and tracks purchase orders.
• Monitors deadlines. Maintains and updates appointment calendars.
• Checks citations, quotations, footnotes, and references for accuracy as needed.
• Maintains assorted logs, manuals, notebooks, and other records.
• Implements and oversees record retention in accordance with Departmental policies.
• Reviews and processes mail for legal staff.
• Answers phone and provides general information or routes calls as appropriate.
• Performs other job-related duties as assigned.

Minimum Requirements

Education: Associate degree or equivalent college education course work. College education may be substituted for experience on a year-per-year basis.

Experience: Three (3) years' experience in legal support work. Additional work-related experience may be substituted for college education on a year per year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.)

Additional Information

This position is eligible for a hybrid telework schedule with 2-3 days in office per week depending on office needs (subject to change). Must reside within the greater Austin area.

Remote work employees must meet these criteria for the remote work location:

• Adequate desk space in a dedicated, contained area that is secured and protected at all times.
• Remote work location is in a quiet environment free of background people and noise during business hours.

Registration, Certification and/or Licensure

A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 90 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.

Job offers and continuation of employment is contingent upon:

• Proof of education and experience listed on the application
• Eligibility to work in the United States
• Satisfactory results from a pre-employment criminal history background check and driver's record check
• Compliance with Selective Service registration for males ages 18-25
• Required to attend work regularly and

Benefits

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

• Retirement Plan
• Paid Group Health and Life Insurance for employees
• Paid Holidays
• Paid Vacation Leave
• Paid Sick Leave
• Longevity Pay
• Dental
• Vision
• Dependent Optional Life Insurance
• Voluntary AD&D Insurance
• Dependent Health and Life Insurance
• Health and Dependent care flexible spending accounts
• Tuition Assistance Program

QUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program.

This response is AI-generated, for reference only.