Legal Secretary

Focused on employment and labor law since 1958, Jackson Lewis P.C. helps employers develop proactive strategies, strong policies, and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable. The Firm is ranked in the First Tier nationally in Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

About the role

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including preparation/revision of correspondence, pleadings, and documents; e-filing pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office-wide administrative functions.

Responsibilities

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources.
• Provide support for four or more attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries, and collections.
• Maintain calendars, CLE, reports, and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Perform various office and client filing tasks.
• Proofread documents.
• Perform other office administrative functions as needed.

Requirements

• At least 3 years of recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys; experience with labor and employment law is a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Solid understanding of technical legal terminology as well as court filings.
• Experience with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload, and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in a cooperative, small office environment and communicate with attorneys and support staff at every level.

Qualifications

• High School diploma or equivalent required.
• 4-year college degree preferred.

Pay

For California, the expected salary range for this position is between $39.00 and $47.00. The actual compensation will be determined based on experience and other factors permitted by law.

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation, and sick time
• Employee Assistance Program
• Other firm benefits