Legal Secretary

About the Role

The Attorney Support PROS Specialist is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our San Francisco office and may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities

• Monitor lawyer time entries for compliance with firm standards, proactively edit entries, and alert attorneys of any non-compliance.
• Generate, edit, and post client invoices ensuring firm and client-defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory.
• Gather and work to the preferences of assigned attorneys to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements.
• Preserve the confidentiality of firm and client-protected information.
• Protect and maintain any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains.

Qualifications

• Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
• Possess the initiative to work both independently and in a team environment with a customer service focus.
• Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms.
• A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent.
• A minimum of three (3) years of relevant experience in a legal or professional services environment.

Benefits

• Healthcare, life, and disability insurance.
• A generous 401k plan.
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.
• Well-being programs (e.g., mental health services, mindfulness and resiliency, medical resources, well-being events, and more).
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.

Pay

USD $80,000.00 - USD $100,000.00 /Yr.