Tuition Officer - St. Hubert Catholic High School for Girls

St. Hubert Catholic High School for Girls, located at 7320 Torresdale Avenue, Philadelphia, PA 19136, seeks a Tuition Officer to manage billing, collections, and financial aid processes within a Catholic educational environment.

About the role

Archdiocesan high schools use a tuition management service provided by an outside vendor to invoice and collect tuition and fees from parents. The Tuition Officer ensures families are properly billed and payments are made on time, while serving as a resource for parents regarding tuition, fees, grants, and scholarships. This position reports to the School President and the Tuition Manager in Educational Financial Services.

The ideal candidate is dynamic, energetic, and capable of working with minimal oversight while handling confidential information with discretion. The role demands initiative, professionalism, organization, and strong communication skills within a Catholic environment where values guide all actions.

Responsibilities

• Ensure all students are registered in the Tuition Management System with accurate billing and credits for grants, scholarships, or discounts.
• Reconcile enrollment in the Tuition Management System with the Student Information System(s).
• Assist the school’s president and financial aid committee in awarding need-based grants to families who apply for tuition assistance.
• Collect cash payments from parents and enter them into the Tuition Management System.
• Prepare bank deposits for tuition and fees collected at school as required by policy.
• Coordinate with the school’s Accountant to prepare and review reports for tuition reconciliation.
• Respond to parent inquiries about tuition and document responses in the Tuition Management System.
• Enforce school and system policies regarding tuition and fee collection.
• Follow up with families who are behind on payments to collect outstanding funds.
• Interact with the School President and other personnel regarding tuition and fee management.
• Prepare reports required for the annual audit of tuition records.
• Generate ad hoc reports as needed.
• Collect and store compliance forms for faculty, staff, coaches, and volunteers.

Duties are representative and not limited to those listed above.

Requirements

• Proficiency with Excel software.
• 3–5 years of experience in accounting, bookkeeping, or customer service.
• Prior experience with Accounts Receivable management is a plus.
• PA required clearances and official transcripts will be required before employment.

Schedule

This is a full-time, 12-month position.