TRIO-SSS Data Specialist

Overview

The data specialist provides administrative support for the TRIO-SSS Director and Office with a special focus on collecting, updating and reporting student data. This position is grant funded through Augustana College’s TRIO SSS grant P042A200315 and is dependent on continued Department of Education funding of the college’s SSS program.

Job Duties

• Answers phone calls, greets visitors and provides a warm welcome for students and other visitors to the TRIO-SSS area.
• Collect necessary information from student applications, complete forms related to eligibility and selection.
• Manage the gathering, updating and maintenance for student files and student applications.
• Perform data entry of all information into the TRIO database, ensuring accuracy and accessibility of needed information for reporting purposes.
• Provide reports as needed to the Program Director and others on a regular basis in a format needed for grant reporting.
• Affords assistance in recruitment, orientation and coordination of students into TRIO-SSS programs.
• Create and maintain systems for recording participation in conferences, field trips and workshops.
• Affords accurate records to be added on a timely basis.
• Affords assistance in event planning including room reservations, catering, publicity, materials and other needs.
• Create and maintain tracking mechanisms for a variety of progress points for participating students.
• Oversees student workers as needed, providing direction and support as necessary.
• Assigns projects, creates schedules, communicates expectations and provides administrative support for student workers as needed.
• Oversees time tracking and approves time for student workers.
• Maintains and reports on departmental budget concern, expenses and grants.
• Reconciles P-card accounts as assigned and updates budget and other expense spreadsheets.
• Orders needed supplies, enters work orders, and resolves issues with custodial or other facilities staff.

Experience & Skills

• Two or more years of demonstrated experience providing administrative support and data reporting.
• Experience in a higher education experience preferred.
• Excellent computer skills with a working knowledge of Microsoft Office products, intermediate Excel skills and ability to learn and adapt to new technology.
• Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
• Ability to work with a diverse group of colleagues, faculty members, and students.

Education

Associates degree required.

Additional Information

• Pay and Benefits: This position is budgeted to pay $19 - $21 per hour based on qualifications. We offer a competitive benefits package designed to support the needs of employees. Full-time employees are eligible for a comprehensive range of benefits including:

• Medical, dental, vision insurance
• Flexible spending accounts or health savings accounts
• Life insurance, disability insurance, and supplemental insurance programs
• Retail plan with a generous company contribution
• Excellent paid time off/holiday benefits
• Tuition benefits for employees and their family members
• Access to company facilities (gym, pool, health center, etc.)

You can learn more about our benefit programs at our Benefits website.

• Physical Requirements: This position is located on campus and works in a traditional office environment. The below requirements are expected:

• Able to frequently move about inside the office to access file cabinets, office machinery, etc.
• Frequently communicates with students who have program inquiries or campus related issues. Must be able to exchange accurate information in these situations in person, or by video or phone.
• Occasionally moves office supplies up to 15 pounds across campus for various events or meetings.
• EEO Statement: Augustana is an Equal Opportunity Employer. It is Augustana College’s policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law.