TRIO Administrator Coordinator

Limited Term End Date: 8-31-2030 (contingent on grant refunding). Best consideration date: 08/21/2027.

About the role

The Administrative Coordinator plays an important role in coordinating, overseeing, and performing diverse administrative and program support activities on behalf of the supported department at CNM. You will serve as the primary point of operational and administrative contact for internal and external constituencies. The Administrative Coordinator handles complex and confidential issues with discretion and professionalism. You will coordinate office and staff support services, supervising special projects, and ensuring the smooth execution of events. The coordinator helps organize schedules, managing correspondence, preparing reports, maintaining databases, and ensuring efficient office operations. The Administrative Coordinator handles budgeting, event planning, and providing support to other staff members.

Responsibilities

• Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
• Manage the schedule/calendar for principal executives.
• Make travel arrangements and coordinate logistics for the department.
• Screen and handle telephone communications, directing inquiries appropriately.
• Greet and direct visitors to the department.
• Gather, enter, and update data to maintain departmental records and databases.
• Establish and maintain organized files and records for the office.
• Create purchase orders and collaborate with external vendors to obtain quotes and process invoices.
• Monitor and coordinate accounting activities, preparing internal reports for management.
• Track departmental invoices, expenditures, and purchase requisitions.
• Approve and organize internal and external events for the department.
• Manage daily management of supplies, equipment, and facilities.
• Manage inventory, logistics, security, and related activities.
• Ensure all department software and systems are operating efficiently.
• Oversee the parking citation appeal process.
• Provide excellent customer service in person and over the phone.
• Compose and prepare written documentation and correspondence.
• Perform tasks generating business correspondence, forms, tables, labels, flyers, signs, and posters.
• Provide backup coverage for the reception desk, including basic administrative tasks such as scanning, copying, and submitting files to records.
• Perform other related duties as assigned.

Qualifications

Associate's degree or equivalent AND three (3) years of experience. A combination of education and experience may be substituted for requirements of the position.

Pay

$18.22 - $22.79 per hour.