Administrative Coordinators

About the role

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support the full interview and hiring process. This role manages day-to-day recruiting activities, coordinates interviews and candidate communications, and helps create a positive and efficient experience for every candidate. The position is ideal for someone who enjoys organizing complex schedules, building strong relationships, and contributing to the growth of a high-performing team. This is a contract position, 100% onsite in Arlington, VA. The position is anticipated to close on Oct 13, 2026.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and current information.
• Confirm new hires in the recruiting systems and support the administrative steps required to complete the hiring process.
• Provide timely follow-up correspondence to candidates regarding their recruiting status through phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and distribute debrief materials to hiring teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
• Assist with additional recruiting activities and projects as needed to support the broader talent acquisition team.

Requirements

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Bachelor's degree required.
• Experience supporting scheduling, administrative, and coordination tasks in a professional environment.
• Familiarity with applicant tracking systems and recruiting tools.
• Ability to manage multiple tasks and priorities in a fast-paced, quickly changing environment.

Qualifications