ADMINISTRATIVE COORDINATOR

Salary

$27.00 – $34.00 Hourly

About The Corporation

The University Corporation at Monterey Bay ("Corporation") is a non-profit institution that is related to and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University.

Position Summary

The Administrative Coordinator serves as the operational and administrative hub of Student Housing & Residential Life (SHRL). This position is responsible for coordinating the daily administrative functions of the department, ensuring a welcoming and professional office environment, supporting the Senior Director, and maintaining the systems, documentation, and operational processes that allow the department to function efficiently.

Key Responsibilities

• Office Operations & Customer Experience (30%): Serve as the primary coordinator for the SHRL Administrative Office.
• Executive & Administrative Support (20%): Provide executive administrative support to the Senior Director.
• Department Operations & Process Management (20%): Serve as the department's administrative process coordinator.
• Communications & Coordination (15%): Support internal and external communication efforts.
• Project & Strategic Coordination (10%): Support departmental initiatives and continuous improvement.
• Other Duties (5%): Perform other duties as assigned that support departmental operations and student success.

Minimum Qualifications

Education And Experience

• Equivalent to graduation from a four-year college or university.
• 2 years of progressively responsible experience in administrative support, office management, or program coordination experience.
• OR a combination of education and experience that demonstrates the required knowledge, skills, and abilities required to perform the duties of this position.

Required Experience

• Experience using Microsoft Office Suite and Google Workspace.
• Experience coordinating administrative or business operations in a complex organization.
• Experience coordinating multiple priorities, projects, and deadlines simultaneously.
• Experience developing, maintaining, or improving administrative processes or documentation.

Preferred Qualifications

• Experience working in higher education or student affairs.
• Experience supervising student employees.
• Experience maintaining Standard Operating Procedures (SOPs), policies, or administrative manuals.
• Experience coordinating purchasing, travel, or budget-related administrative processes.
• Experience with project management or continuous improvement initiatives.
• Experience using StarRez or similar housing or enterprise management systems.
• Experience supporting senior-level leadership.
• Demonstrated commitment to providing exceptional customer service.
• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.

Special Conditions of Employment

Sensitive Positions – This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.

This position is designated as a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with applicable CSU Executive Orders, including Title IX reporting requirements.

Employment is contingent upon successful completion of a background check in accordance with the California Fair Chance Act.

The University Corporation at Monterey Bay is an equal opportunity employer committed to a diverse and inclusive workplace and complies with all applicable federal and state nondiscrimination laws.

University Corporation employment is separate from CSU Monterey Bay and the State of California. All employees must be eligible to work in the United States. Positions are at-will.

CSUMB is a smoke and tobacco-free campus.

Benefits

The University Corporation provides a comprehensive benefits package, which includes:

• Medical, dental, and vision insurance
• Life and disability insurance
• Retirement plan with employer contributions
• Voluntary 403(b) savings plan
• Generous vacation and sick leave accruals
• Paid holidays
• Access to campus dining plans
• Eligibility for affordable campus housing (if applicable)

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which provide convenience, value, and flexibility with our all-you-care-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing. Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.