Administrative Coordinator

About the role

Precision Scheduling is seeking an organized and dependable Administrative Coordinator to support customer communication, scheduling, permits, documentation, project records, and day-to-day office operations. This role is ideal for someone who communicates professionally, learns software quickly, and enjoys keeping many moving parts organized.

Responsibilities

• Answer and return customer calls, texts, and emails.
• Schedule appointments, measurements, installations, and follow-ups.
• Maintain accurate customer and project records.
• Assist with permits, HOA documentation, product information, and project paperwork.
• Upload and organize photos, files, contracts, and customer documents.
• Update CRM records, task statuses, notes, and timelines.
• Support salespeople, installers, project managers, and customers.
• Assist with social media, review requests, and basic marketing coordination when needed.
• Help ensure customers receive timely updates throughout their projects.

Requirements

• Strong written and verbal communication skills.
• Excellent organization, accuracy, and follow-through.
• Comfortable using CRM systems, spreadsheets, email, cloud storage, and web-based software.
• Construction, remodeling, scheduling, customer service, or administrative experience preferred.
• Ability to work independently in a remote environment.
• Reliable internet access and a professional workspace.
• Ability to pass a background check.

Preferred Qualifications

• Prior remodeling, construction, or professional-services admin experience.

Benefits

• Paid time off.
• Paid holidays.
• Flexible scheduling.
• Primarily remote work.
• Performance bonuses.
• Advancement opportunities.
• Employee and product discounts.
• Training on Precision's systems and processes.