Travel Coordinator (Production & Publicity)

Fox Corporation produces and distributes content through globally recognized brands such as FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations, and Tubi Media Group. We foster a diverse creative environment, empowering storytellers while building an organization driven by innovative ideas and strategic execution.

About the role

The Travel Coordinator manages end-to-end travel and logistics for television production and publicity campaigns, ensuring seamless movement of talent, crew, and executives. This includes high-touch VIP air travel, large-scale hotel blocks, and strategic vendor negotiations.

Responsibilities

• Book and manage complex air travel, with a focus on domestic and international First/Business Class, including frequent exchanges, schedule changes, and VIP services such as airport meet-and-greets.
• Source, negotiate, and secure hotel room blocks for production and crew stays, managing contract concessions and prepaying stays using virtual payment tools (e.g., Conferma).
• Partner with Heads of Production and Publicity Directors to align travel strategy with production schedules, press timelines, and tax-incentivized filming locations.
• Coordinate closely with Talent Relations for high-profile activations, including premieres, upfronts, and special events.
• Arrange ground logistics for individual talent and large-scale crew movements across various markets.
• Maintain and leverage relationships with key hotel partners, airlines, and transportation providers to ensure premium service levels.
• Utilize GDS (Sabre Red 360), Online Booking Tools (Deem), and project management software (Smartsheet) to execute and track all travel activities.
• Manage and track travel spend across productions, including detailed reporting, reconciliation, and budget awareness.
• Oversee account setup for each production, ensuring all bookings, payments, and account access align with internal approval workflows.
• Support internal data management processes to track usage and overall spend across multiple simultaneous projects.

Requirements

• 5+ years of Entertainment/Production travel experience in a high-volume environment.
• Strong SABRE GDS skills, as well as proficiency in Word, Excel, and Outlook.
• Proven communication and customer service skills in a fast-paced environment.

Nice to have

• Experience with group travel.

Pay

The pay range for this role is $25.75–32.22 per hour for high-cost labor markets such as New York City and Los Angeles, and $21.25–26.75 per hour for all other U.S. locations. Final offer amount depends on education, skills, experience, and location.

Benefits

• Medical, dental, and vision insurance.
• 401(k) plan.
• Paid time off.
• Additional benefits as outlined in applicable plan documents.
• For Union-represented employees, benefits will align with the applicable collective bargaining agreement.