DirectJobHub
Jobs · Accounting · Texas

Travel Accountant

The University of Texas at Austin · Austin, TX · Today
Accounting$60k/yrFull-time

About the role

The Travel Accountant serves as the Department's main contact for faculty, student, and visitor travel. Responsibilities include comprehensive travel management, coordinating all arrangements such as hotel reservations, parking, travel reimbursements, vendor set up (PIF), direct deposit, NETA forms, and flight accommodations using Concur. The role also involves creating prior approval travel paperwork for visitors, assisting faculty with their Travel Authorization Requests, and answering questions regarding University and Department travel policies.

Responsibilities

  • Serve as the Department's main contact for faculty, student, and visitor travel.
  • Perform comprehensive travel management and coordinate all arrangements to include hotel reservations, parking, travel reimbursements, vendor set up (PIF), direct deposit, NETA form and flight accommodation (Concur).
  • Create prior approval travel paperwork for visitors, assist faculty with their Travel Authorization Requests, and answer questions regarding University and Department travel policies.
  • Create VE5, VE6, and VP5 travel documents.
  • Ensure that accurate and appropriate receipts and supporting documentation are submitted to the Office of Accounting for reimbursements.
  • Coordinate and process all aspects of wire transfers.
  • Work with faculty and student organizers to coordinate event logistics, budgeting, and details to secure all aspects of travel management.
  • Ensure all accounts have sufficient spending balance for travel requests.
  • Create budget transfers.
  • Serve as a backup for department purchasing, procurement, and payments.
  • Coordinate purchasing documentation to include Purchase Orders, Official Occasion Expense Forms, or contracts.
  • Create payment vouchers (VP1, VP2, and VPE documents) to pay vendors or reimburse UT employees for business expenses.
  • Work with vendors to complete PIFs, resolve invoicing concerns, and process payments.

Requirements

  • Bachelor's degree in Finance, Accounting, or Business Administration from an accredited institution.
  • Two years of progressively responsible experience in finance or accounting with experience in financial analysis.
  • Ability to work as a member of a large and complex team; providing exceptional, consistent, and reliable customer service in a financial capacity.
  • Data analysis experience is a plus.
  • Knowledge of accounting principles and practices, financial management, and internal controls.
  • Proficient with Microsoft Office and functionalities of financial accounting and reporting systems.

Preferred Qualifications

  • Prior experience in an academic or research environment.
  • Experience working with FRMS and DEFINE voucher processing.
  • Working knowledge of university purchasing procedures and policies.

Skills

Strong organizational skills, attention to detail, and excellent communication and interpersonal skills are essential. Proficiency in Microsoft Office applications and familiarity with financial systems are required. Familiarity with university purchasing procedures and policies is preferred.

Benefits

Comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

$60,000 + depending on qualifications

Schedule

In office - Possible hybrid schedule. Flexible between 7am – 6pm.

Similar jobs