Transportation - Office Specialist

About the role

The Transportation Office Specialist provides administrative and customer service support for the Transportation Department, including communication with drivers, schools, parents, and the public, recordkeeping, data entry, purchasing, and general office operations. Position is non-contract with no benefits, starting ASAP. Contact: Transportation Supervisor David Ludwig, phone 801-610-8850, email dludwig@alpinedistrict.org. Open until filled.

Responsibilities

• Responds to questions from parents, schools, drivers, district staff, and the public regarding transportation services.
• Maintains transportation records, files, forms, and other department documentation.
• Enters and maintains transportation data and information in department systems.
• Processes purchase orders, invoices, work orders, expense claims, and other department documents.
• Prepares routine reports, correspondence, forms, calendars, and other department materials.
• Assists with driver records, personnel documentation, training records, and required compliance documentation.
• Monitors office supplies and department materials and assists with purchasing.
• Supports transportation staff with scheduling, meetings, communications, and other administrative tasks.
• Participates in department meetings and training as needed.
• Performs other related duties as assigned.

Qualifications & Experience

Experience in an office, customer service, school, transportation, or similar setting preferred. Strong organizational and communication skills. Ability to work with the public in a professional and courteous manner. Ability to manage multiple tasks while maintaining accuracy. Proficiency with standard office technology, email, spreadsheets, data systems, etc.

Other preferred qualifications: Age 16 or older. High school diploma or equivalent.

Pay

Hourly rate: $22.00.

Schedule

10–20 hours per week to cover the morning shift (6:00 a.m.–10:00 a.m.). Additional hours may be available during the 2027‑28 school year to cover the afternoon shift (1:00 p.m.–5:00 p.m.).

Benefits

Non‑contract position; no benefits.