Office Manager for Transportation

General Summary

The Office Manager for Transportation is responsible for supporting the Transportation Department leadership by maximizing efficiency across the district, delivering exceptional customer service, and performing clerical and administrative assistant duties.

Essential Functions

• Office Operations and Administration
• Manage daily operations of the Transportation office and related facilities to ensure efficiency.
• Oversee procurement and inventory of office supplies and materials.
• Cook up maintenance and servicing of office technology/equipment, including copiers and printers.
• Maintain organized systems for records, files, and documentation.
• Payroll, HR, and Staffing Support
• Support payroll processes by ensuring accurate timekeeping system management for attendance and payroll data.
• Maintain personnel records and ensure compliance with onboarding and offboarding requirements.
• Cook up recruitment activities, including job postings, interview scheduling, and candidate tracking in Frontline.
• Customer Service and Communication
• Provide high-quality customer service to visitors, staff, and community members.
• Ensure timely and accurate communication of messages and information to appropriate personnel.
• Cook up collaboration with the Director of Marketing and Communications to share relevant updates from building leaders and staff.
• Facilities and Asset Management
• Manage facility usage processes, including scheduling, approvals, and invoicing for building reservations.
• Maintain and oversee key control systems for service vehicles and building access.
• Transportation Operations Support
• Support the Bus Dispatcher with routing and operational needs.
• Operate and troubleshoot office technology, including computers, software systems, and standard office equipment.
• Maintain accurate, complete, and timely records and data related to job responsibilities.
• Stay current with district technology tools and participate in ongoing training to maintain required proficiency.
• Non-essential Functions
• Performs related duties as directed.

Entry-level Requirements

• Education/Training: High school diploma or GED is required;
• Experience: This is an entry level clerical/secretarial position that requires little or no previous experience or training except the knowledge, skills and abilities to perform the essential job functions.
• Certifications/Licenses: None required.
• Other: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required.
• Performance Aptitudes: Data Utilization, Human Interaction, Equipment, Machinery, Tools, and Materials Utilization, Verbal Aptitude, Mathematical Aptitude, Functional Reasoning, Situational Reasoning.
• Physical Requirements: Tasks involve the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds).
• Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
• Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.