Transportation Office Coordinator

Key Responsibilities

• Schedules meetings and manages appointments.
• Prepares, formats, proofreads, and distributes routine correspondence, reports, meeting agendas, memorandums, spreadsheets, and other administrative documents.
• Maintains electronic and paper filing systems.
• Processes office access requests, assists with employee onboarding logistics, maintains administrative records, and supports day-to-day office operations.
• Receives, sorts, distributes, and prepares incoming and outgoing mail, packages, and deliveries.
• Orders, receives, inventories, and maintains office and mailroom supplies.
• Serves as the primary administrative point of contact by answering telephone calls, greeting visitors, responding to routine inquiries, and directing requests to the appropriate personnel.
• Provides general clerical and administrative support, including copying, scanning, filing, maintaining office records, and assisting management with special administrative projects as assigned.

Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate (GED).
• Two years of experience performing administrative, clerical, office support, or customer service duties in an office environment.
• Experience scheduling meetings and maintaining calendars.
• Experience preparing correspondence, reports, or other office documents.
• Experience maintaining electronic and paper filing systems.
• Experience answering phones, greeting visitors, and responding to inquiries.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Experience ordering office supplies and supporting day-to-day office operations.