Transportation Coordinator

About X-Bow Systems

X-Bow Systems is a cutting-edge aerospace technology company revolutionizing the defense, government, and space industries. We are expanding our Supply Chain team and seeking a skilled Transportation Coordinator to support our evolving transportation network by dispatching and monitoring the safe, compliant movement of energetic materials, components and finished products across X-Bow locations and customer sites. The Transportation Coordinator will be the primary touch point for daily shipment and distribution movements and will report to the Transportation Manager.

Key Responsibilities

• Coordinate, dispatch and track all inbound/outbound shipments at primary X-Bow locations
• Prepare shipping documentation (bills of lading, chain of custody forms, etc.)
• Maintain shipment visibility using Enterprise Resource Planning systems and Electronic Logging Device data and routing/optimization software
• Communicate with drivers, carriers and internal teams to ensure accurate routing and on-time shipment deliveries contributing to carrier performance
• Ensure all shipments comply with DOT 49 CFR, FMCSA, ATF and internal X-Bow safety protocols
• Verify proper packaging, labeling, placarding and segregation of hazardous material (HAZMAT) shipments
• Perform record maintenance and support audits, inspections and compliance reviews
• Maintain accurate records for regulatory retention requirements
• Communicate daily with carriers to confirm schedules, equipment requirements and routing
• Validate carrier credentials (insurance, HAZMAT authority, security clearances, safety, etc.)
• Use Transportation Management Systems (TMS) and routing tools to evaluate routing efficiency
• Escalate service failures, delays, or safety concerns to the Transportation Manager

Qualifications

• Minimum of three years of transportation, logistics or dispatch experience
• Working knowledge of DOT regulations and hazardous material handling requirements
• Strong documentation practices, communication skills and attention to detail
• Ability to work in a fast paced, regulated environment
• Proficiency in Microsoft applications and ERP platforms for load reporting and transportation schedule management
• Experience shipping explosives, energetics and aerospace technology-based equipment
• Collaborate to develop and implement contingency plans for transportation disruptions
• Utilize TMS and other logistics-centric software for shipment planning and conveyance
• Stay informed about industry trends and best practices
• Ability to identify and implement process improvements in transportation operations
• Track key performance indicators (KPIs) related to transportation efficiency
• Coordinate with other departments to address and resolve transportation issues

Education: Associate degree in logistics, supply chain management or a related field preferred.