Transportation Coordinator

Essential Functions

• Plans, organizes, and communicates daily workload.
• Verifies the yard is correct and that the information is accurate for all trailers/containers that have been picked up or brought in.
• Collections, counts, and prepares picklists for all shipments and enters the information into the portals for each carrier.
• Maintains a working relationship with all carriers and Hill’s Planning Team to make sure all shipments are covered.
• Manually directs all international shipments to follow correct FIFO standards.
• Performs audits on international paperwork.
• Makes sure that all documents are present, stamped, and completed correctly.
• Requests, organizes, and maintains copies of all COA’s for products shipping internationally.
• Schedules times for all inbounds and outbounds.
• Enters all shipments and other information into the schedule.
• Continually reviews the schedule for inconsistencies.
• Prepares folders with all necessary paperwork for each outbound.
• Runs daily reports to make sure that all shipments have been processed correctly and in a timely manner.
• Communicates and coordinates the pickup or repair of all rejected trailers on the yard and keeps an updated list of all rejections.
• Completes daily reporting for Security, and other reports requested by management.
• Plans transport for all LTL shipments.
• Runs the Advanced Shipping Notice (ASN) report daily and updates with correct dates.
• Maintains the EMC planning document with all plant production, and warehouse shipping information.
• Creates shipments and secures transport for test products and international registration samples.
• Monitors partial pallet numbers and adjusts shipments as needed to ship bulk product out.
• Works with IT to make sure the schedule is up-to-date and function utilization is maximized.
• Keeps a current record of heat treated and domestic pallets on-hand and orders them as needed.

Position Qualifications

• Attendance - Ability to work required schedule and arrive at work on time and work alternative schedules to accommodate the needs of the business.
• Communication - Ability to effectively communicate in writing and verbally in a courteous and professional manner with others.
• Mathematics - Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.
• Language - Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Relationship Building - Ability to establish and maintain effective working relationships with customers, co-workers and management.
• Productivity - Ability to maintain a level of production that meets or exceeds the established guidelines.
• Accuracy - Ability to perform work accurately and thoroughly.
• Detail Oriented - Ability to pay attention to the minute details of a project or task and prioritize tasks.
• Analytical Skills - Ability to define problems, collect data, establish facts and draw valid conclusions.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Reliability - Ability to be dependable and trustworthy.
• Responsibility - Ability to be held accountable or answerable for one’s conduct.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Decision Making - Ability to make critical decisions while following company procedures.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Safety Awareness - Ability to identify and correct conditions that affect Team Member safety.
• Coaching & Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Organized - Ability to follow a systematic method of performing a task.
• Adaptability - Ability to adapt to change in the workplace.