Transportation Executive Liaison

About the Role

The Transportation Executive Liaison provides critical support to the Vice President and Transportation Leadership team, ensuring smooth operations and project success. This role is a blend of administrative support, client relationship management, and project coordination, requiring strong organizational skills, financial acumen, and a team-first attitude.

Responsibilities

• Administrative Support (50%):
  • Provide administrative support to the Vice President and key Transportation Leaders, including reporting, analytics, travel coordination, calendar management, email management, timesheet and expense management, and document creation.
  • Attend meetings, track deliverables, and facilitate team meetings as directed.
  • Support Team Member special recognition in partnership with the Vice President and HR.
  • Serve as a pulse for team culture needs and take ownership of various projects as determined by the Vice President.
  • Travel as needed with the VP and Transportation Leaders.
• Client Relationship & Project Success Support (40%):
  • Organize client meetings and monitor the progress of client projects from initial request to closeout.
  • Support project documentation, including client feedback and NPS surveys.
  • Assist Project Managers with financial budgeting, scheduling, and resource planning for new projects.
  • Prepare project, project manager, and team performance reports.
  • Set up project folders and assist with change requests.
  • Assist in communications for project proposals, contracts, and related needs.
  • Monitor client knowledge base and evaluate future quoting considerations.
  • Complete project billing processes and related supplemental billing procedures.
• Other Duties (10%):
  • Perform other duties as assigned.

Qualifications

• 3-5 years of related experience in a high accountability, visible support position.
• Associate or bachelor’s degree highly preferred.

Skills

• Strong financial acumen.
• Ability to serve as an authority for cross-discipline questions and issues.
• Strong communication skills, both oral and written.
• Proficiency in Microsoft Office Suite.
• Professional and positive personal presence with a team-first attitude.