Transportation Coordinator

Responsibilities

• Daily Transportation & Delivery Coordination
• Build and distribute next-day delivery forecasts to the Service Team.
• Cook up and distribute next-day delivery forecasts to the Service Team.
• Cook up and distribute next-day delivery forecasts to the Service Team.
• Coordinate all local deliveries using in-house drivers, drive-away partners, or contracted trucking companies as directed by management.
• Schedule Uber rides for drivers when needed.
• Confirm DMV and Fiancé status, prior to scheduling any customer delivery.
• Serve as backup support for national inventory when the Transportation Supervisor is unavailable.
• Production, Lot, and Inventory Support
• Work daily with Service Department leadership and foremen to align on production schedules and unit accessibility.
• Identify inventory status changes proactively and update accurate locations within Excede.
• Review Record360 data to ensure proper usage and confirm location contacts have all required resources.
• Carrier Management & Compliance
• Vet, onboard, and test new carriers before deploying them to all locations.
• Train new carriers on proper TMS usage and tracking expectations.
• Ensure all carriers use full tracking on every move without exception.
• Maintain ongoing communication with carriers through TMS ensuring accurate ETAs and updated status logs.
• Run weekly, monthly, and quarterly compliance reports using various internal platforms.
• Review movement data in TMS to confirm ETA accuracy, delays, and communication logs.
• Review hauling invoices for accuracy and ensure all charges match across TMS/DMS and carrier invoices before approving payment.
• Systems, Reporting & Administrative Duties
• Update inventory and transportation data in our DMS (Excede) and TMS platforms (RunBuggy, Super Dispatch, Record360) with a high level of accuracy.
• Support production, service, and sales teams with transportation updates, documentation, and information requests.
• Perform additional duties as assigned.

Qualifications

• Minimum Job Requirements:
• A High School Diploma or equivalent required.
• Two (2) years of transportation, logistics, dispatching, or dealership operations experience preferred.
• Strong verbal and written communication skills.
• A high attention to detail, accuracy, and follow-through.
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment.
• A self-starter with strong initiative and ability to work independently.
• Proficient in Microsoft Office (Word, Excel) and able to learn Excede, RunBuggy, Super Dispatch, and Record360 quickly.
• A strong customer service mindset when interacting with internal teams, carriers, and customers.