Transportation Admin

Duties/Responsibilities

• Supports transportation scheduling and coordination by assisting with daily route assignments, driver communication, and delivery tracking.
• Maintains transportation documentation, including load records, delivery confirmations, pickup logs, and vehicle condition reports.
• Captures internally with Auction Operations, Sales, and Customer Service to ensure transportation requests and priorities are executed accurately.
• Communicates with dealers, customers, and internal stakeholders to confirm pickup/delivery details and resolve scheduling issues.
• Tracks transportation activity in systems and spreadsheets, ensuring accurate entry of route updates, delivery status, and service completion.
• Supports compliance and recordkeeping requirements, including maintaining organized files for DOT-related documentation as required.
• Assists with processing transportation-related invoices, paperwork reconciliation, and vendor documentation as assigned.
• Prepares regular reporting for leadership, including delivery performance, outstanding requests, and operational summaries.
• Supports department organization by maintaining supplies, documentation templates, and process tools used by drivers and transportation staff.
• Performs other duties as assigned.

Requirements

• Demonstrates strong administrative coordination and organizational skills in fast-paced operations environments.
• Communicates clearly and professionally by phone, email, and internal messaging platforms.
• Applies strong attention to detail and accuracy when maintaining documentation and transportation records.
• Demonstrates strong time management skills and ability to prioritize urgent transportation needs.
• Uses sound judgment and problem-solving skills to address scheduling conflicts and documentation issues.
• Works effectively across teams and maintains a service mindset supporting drivers and internal stakeholders.
• Demonstrates proficiency with Microsoft Office tools (Outlook, Excel, Word) and data tracking systems.
• Maintains confidentiality and professionalism when handling customer and operational information.

Education and Experience

• A high school diploma or equivalent required; an associate’s or bachelor’s degree preferred.
• At least 2 years of experience in transportation, logistics, dispatch, fleet operations, or delivery coordination.
• At least 1 year of experience supervising drivers or transportation/logistics staff.

Physical Requirements

• Ability to remain in a stationary position and work at a computer for extended periods.
• Ability to move throughout auction facilities, lots, and transportation areas as needed for operational oversight.
• Ability to work outdoors in varying weather conditions during transportation coordination activities.
• Ability to perform essential job duties with or without reasonable accommodation.