Transition Coordinator

Bodwé Professional Services Group · Portsmouth, VA · 2 wk ago

On-siteOTHRFull-time

About the role

We are seeking a diligent and organized Transition Coordinator to join the Integrated Project Team (IPT) responsible for overseeing medical and medical research equipment during construction, outfitting, and transition phases at Portsmouth and within the Defense Health Agency (DHA) Facilities Enterprise. This role is focused on supporting Major Repair and Renovation (MRR), SRM, and MILCON projects by managing transition efforts, coordinating equipment installation, and ensuring seamless project completions.

Essential Duties and Responsibilities

Actively participate as part of the IPT during construction, initial outfitting, and transition phases relevant to medical and research equipment.
Provide on-site support for transition and equipment projects.
Develop, maintain, and update tracking systems and spreadsheets for outfitting and transition requirements.
Identify transition and initial outfitting needs early in project planning; assist facility staff, end-users, and contractors to coordinate procurement, installation schedules, and ensure timelines are met.
Attend project and transition meetings, take minutes, and maintain written records of all discussions.
Collaborate with the Transition Committee chairman to develop meeting agendas, document follow-up actions, and track progress.
Prepare and submit required project approval documents and reports in compliance with DHA regulations.
Be available via pager or cellular phone during project activities and respond promptly to on-site issues.
Maintain thorough project files and documentation to ensure proper project close-out.
Monitor and coordinate Major SRM and MILCON projects at Portsmouth; may provide remote support to other DHA sites following coordination with the Contracting Officer Representative (COR).
Provide monthly task reports and detailed meeting records including attendee lists.

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills: Bachelor’s degree, or related field with minimum 5 years experience. Certifications are a plus or relevant industry credentials (e.g., PMP, CCM). Experience in healthcare, government, or organizational transition planning. Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel. Must have or be able to obtain and maintain a valid driver's license.

Working Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers. The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to access equipment and supplies.

Physical Demands

Sitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.
Walking: This role requires the ability to move about inside the office to access the required technological equipment.
Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.
Using Hands/Fingers: This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.
Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.
Seeing: This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.
Carrying/Lifting: This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order: - First, to qualified Pokagon Band citizens; - Second, to qualified spouses and qualified custodial parents; - Third, to other qualified Native Americans; - Fourth, to all other qualified applicants

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes: - Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload - Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed - Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.