Transaction Coordinator

Responsibilities

• Pre-Listing Request Due Diligence from Client
• Abstract Due Diligence Material & Label Properly into Client Folder
• Create Listing Agreement + State Legal Documents
• List on MNET, Crexi, Costar, Personal Website
• Create Marketing Piece for LinkedIn & Email Database
• Order Title
• Confirm whether Lease has a ROFR, ROFO and Process Coordinate Process of Opening Escrow
• Escrow Timelines Contact Sheets
• Cook Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant
• Order / Request Estoppel + SNDA
• Coordinate Process of Closing Escrow
• Submit Commission Demand
• Follow Timelines to make sure all parties are abiding by the contract
• Update Insurance with Buyer + Lender Added as Additionally Insured
• Troubleshoot / Overcome Objections
• Process Tenant Notice Letter
• Process Rent Coordination w/ Buyer (If we represent buyer)
• Submit Closing Internally with Requested Documents
• Create Closing Marketing Piece for LinkedIn & Email Database
• Evaluation / Process Comps
• Identify Closed Comps and Abstract Necessary Data
• Identify On-Market Comps and Abstract Necessary Data
• Communicate with Listing Agents to Confirm Status
• Marketing Package, BOV, Team Brochure/Sales Flyer Creation & Design
• Social Media and Marketing Email Creation & Design

Qualifications

• High school diploma required; an associate degree is preferred and considered a plus
• Two (2) years of experience in administrative support, transaction coordination, or revenue operations
• Proficient in Microsoft Office Suite, Excel & InDesign
• Strong attention to detail and organizational skills
• Effective written and verbal communication skills
• Able to manage multiple tasks under tight deadlines
• Able to maintain confidentiality and handle sensitive information
• Familiarity with real estate closing documents is a plus