Transaction Coordinator

About the role

This role provides essential administrative, operational, and analytical support for real estate transactions across a national or global corporate client portfolio. The Transaction Coordinator supports execution of portfolio plans and transaction strategies aligned with the client's real estate objectives. They assist in coordinating lease, sale, purchase, and sublease activities, gather project requirements, prepare materials for field broker selection, track transaction milestones, maintain documentation flow, ensure required approvals are routed accurately, assist in reviewing and organizing financial analyses, deal summaries, and supporting documents, coordinate with legal teams, maintain transaction databases, prepare transaction status reports, and support planning and logistics for client site visits and market tours.

Responsibilities

• Support execution of portfolio plans and transaction strategies aligned with the client’s real estate objectives.
• Aid brokers and transaction managers in coordinating lease, sale, purchase, and sublease activities.
• Gather project requirements and prepare materials for field broker selection.
• Track transaction milestones, maintain documentation flow, and ensure required approvals are routed accurately.
• Assist in reviewing and organizing financial analyses, deal summaries, and supporting documents.
• Cook with legal teams by providing required documents for review and facilitating signature processes.
• Maintain transaction databases, input deal information, and ensure accuracy of all updates.
• Prepare transaction status reports and presentation materials for client review.
• Coordinate with legal teams by providing required documents for review and facilitating signature processes.
• Support planning and logistics for client site visits and market tours.
• Process Management: Develop, update, and organize standard templates, forms, checklists, and procedures. Follow standardized workflows and playbooks to support consistent delivery across markets. Monitor data accuracy for KPI reporting and assist in collecting metrics related to transactional performance. Ensure all client and broker engagement documentation is correctly processed and stored. Suggest improvements to enhance efficiency and streamline workflows. Support onboarding of new team members by sharing templates, tools, and process overviews. Provide administrative support to transaction managers and may assist in coordinating work for junior administrative roles.
• Strategic Planning: Assist in gathering data and materials needed for strategic planning activities. Support identification of occupancy cost saving opportunities by preparing reports and data sets. Help execute strategic initiatives by coordinating tasks, updating trackers, and following up on action items. Assist in preparing business cases, financial summaries, and supporting documentation. Maintain strategic planning files, data sources, and reference materials to ensure accuracy and accessibility.

Requirements

• 1–3 years of experience in real estate, administration, project coordination, or a related field.
• Bachelor’s degree, preferably in Business, Marketing or Real Estate.
• Real estate license preferred or willingness to obtain one.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to analyze basic financial documents and interpret data accurately.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong client service orientation and ability to communicate professionally with stakeholders.
• Ability to work collaboratively within a team environment.
• Capacity to manage multiple tasks, deadlines, and shifting priorities.
• Proactive, dependable, and comfortable working in a fast-paced environment.

Qualifications

• Must be authorized to work in the United States on a full-time basis.

Skills

• Real estate transaction coordination.
• Project management.
• Financial analysis.
• Client relationship management.
• Microsoft Office proficiency.

Benefits

N/A

Pay

$81,754 to $95,000 per year

Schedule

Onsite