Transaction Coordinator

About the role

Nevada Corporate Headquarters is a business formation company headquartered in Nevada that specializes in helping businesses launch and grow throughout the U.S. We have multiple avenues of career growth with opportunities to advance with our growing organization. We promote a culture of diversity, inclusion, and work life balance. Our core values consist of Service Excellence, Teamwork, Ownership, Respect, and Integrity.

Responsibilities

• Match incoming receipts with client purchases and service orders.
• Accurately update the CRM with purchase changes, corrections, or additions.
• Identify and resolve discrepancies in purchase and payment records.
• Maintain clean, well-organized internal records according to company procedures.
• Communicate with team members to clarify order or receipt details.
• Support administrative tasks related to order processing and data tracking.
• Aid in maintaining reporting accuracy through timely documentation.
• Follow structured workflows, meeting timelines and quality standards.
• Process and balance daily deposits and ensure all client transactions are accurately recorded and reconciled.
• Input payment and client information into state websites for official filings.
• Communicate with clients via email and phone regarding transaction statuses and any required information.

Requirements

• At least 6 months of experience in administrative support, data entry, or a similar role.
• Exceptional attention to detail and ability to stay focused on repetitive tasks.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience working with a CRM system (preferred).
• The ability to prioritize, stay organized, and meet daily processing goals.
• Clear and effective communication skills in a team-focused environment.
• Adaptable and effective multitasking skills.
• The ability to work independently while adhering to established guidelines.
• A high school diploma or GED equivalent (required).

Qualifications

• None specified.

Skills

• Attention to detail.
• Data entry proficiency.
• CRM system knowledge (preferred).
• Communication skills.
• Organizational skills.
• Independent work capability.

Benefits

• Medical, Dental, Vision Insurance.
• 401k, With Matching Contributions.
• Paid Time Off.
• Health Savings Account (HSA).
• Flexible Spending Account (FSA).
• Short-Term/Long-Term Disability Insurance.
• Additional wellness benefits such as Fertility, Mental Health, One Medical, and Fringe lifestyle benefits.

Pay

Actual compensation will depend on several factors but the annual average compensation is around $35,360.

Schedule

This position will be onsite at our Reno, NV office.