Transaction Coordinator

We are looking for a Transaction/Deal Coordinator

We are looking for a Transaction/Deal Coordinator to join our Leasing Operations team. The successful candidate will provide white glove transaction support to a highly dynamic, successful team of brokers. Only those with a laser focus on details, thrive on deadlines and capable of managing up will succeed. We need a team player that can contribute across operational & financial functions while supporting the business to drive and grow revenue. This role provides a unique opportunity and exposure to all aspects of the commercial real estate business and our firm.

General/Operations

• Act as primary liaison between brokerage, operations & corporate finance.
• Provide outstanding customer service to brokerage team, finance team & external clients.

Transactions

• Manage brokerage pipeline at 100% accuracy.
• Review & submit commercial real estate deals for revenue recognition – collect & validate required documents & maintain lease database and files.
• Calculate & generate invoices upon request, within 48hrs.
• Process and validate all transactions within JLL database.
• Maintain leasing deal database – ensure all data (new and historical) is accurate.
• Provide Reporting to brokerage, leadership and local business support lines to support business development, revenue projections and collections.

Finance

• Manage Property Marketing Reimbursables – Validate contracts, oversee project tracking and billing, manage AR.
• Review and provide updates on important financial reporting in partnership with operations, brokerage and finance leadership teams.
• Accounts Receivable Management - ensuring timely collections.

Qualifications

• Bachelor’s Degree required.
• 2-3 years of relevant work experience in a professional company environment preferred.
• Must be resourceful, proactive, problem Solver who is detail oriented.
• Able to adapt to strong personalities and maintain a customer focused work ethic.
• Proficiency with Microsoft Office Suite (strong-above average Excel skills) & Adobe Acrobat.
• Ability to learn new software and internal JLL platforms.
• General knowledge of financial terms and principles.
• Able to calculate complex figures with accuracy.
• Enjoys working in a fast-paced, dynamic environment.
• Strong time management skills and ability to work both independently and with a team environment.
• Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly.
• Must have a positive attitude and willingness to learn.
• Ability to stay calm under pressure and multiple deadlines, assigned last minute.
• Must be accountable and able to assert discretion and professionalism when given access to confidential and private information.