Transaction Coordinator

About the role

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing.

Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated throughout by providing detailed email communication.
• Update internal Excel database with transaction details.
• Monitor all timelines and contingencies; follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicate with the Title Company throughout, advising them of any issues and responding promptly to all requests.
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Requirements

• Preferably at least 2 years’ experience.
• Great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Ability to prioritize agent requests and work both independently as well as collaboratively.
• Ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

Benefits

• Medical
• Health Savings Account
• Dental
• Vision
• Life Insurance
• Paid Vacation (PTO)
• 401(k) with employer match
• Flexible Spending Account
• Employee Assistance Program (EAP)