Transaction Coordinator

Responsibilities

• Cook up financial aspects of commercial real estate transactions from origination through closing and funding;
• Maintain accurate revenue tracking systems and ensure proper documentation for each transaction;
• Track and maintain active deal pipelines for all business lines, ensuring updates are distributed regularly to internal stakeholders;
• Manage revenue forecasts, and closing schedules;
• Work closely with finance, accounting, and asset management teams to ensure timely recognition of fees, commissions, and income allocations;
• Communicate with internal stakeholders, lenders, and external partners to verify financial data and closing details;
• Manage confidentiality agreement (NDA) process for active transactions, and liaise with outside counsel and clients, as needed;
• Utilize Newmark’s CRM system for transaction management;
• Manage digital files and databases, ensuring files are kept up to date and well organized;
• Manage team CRM and contact lists;
• Organize marketing collateral and deal-related materials across business lines, including case studies, deal announcements and press releases, in coordination with internal marketing and communications teams;
• Manage scheduling, expenses, and administrative tasks for senior team members;
• Oversee recordkeeping of historical transactions, team performance, and deal analytics.

Qualifications

• Bachelor’s degree required; 3–5 years of transaction management experience in commercial real estate, investment banking, or related financial services environment;
• Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously;
• Experience managing high-volume workflows and complex administrative tasks with minimal direction, under tight deadlines;
• Professional written and verbal communication skills; ability to manage communications among multiple stakeholders;
• Discretion in handling sensitive and confidential information;
• Proficiency in Microsoft Office Suite and CRM/database systems;
• Familiarity with commercial real estate finance transactions and capital markets processes strongly preferred.

Pay

The expected base salary for this position ranges from $85,000 to $1000,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).