Transaction Coordinator

Job Standards We’re looking for a driven transaction coordinator to manage contracts throughout the entire home selling and buying process. You’d be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease. If you love working with people and thrive in a fast-paced work environment, apply today! Responsibilities Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairsHelp agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loansAcquire seller approval for offers and counteroffers from buyers to complete the process in a timely mannerManage transaction contracts from both home buyers and sellers to close the deal in a timely mannerLook over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficientlyProvide exceptional customer service throughout the entire closing processAct as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a saleCreate timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are releasedMaintain accurate and compliant files for all transactionsCreate a house file (either in DocuSign or physical) for all transactionsEnsure all parties get paid in a timely fashion through complianceUnderstand the contracts in order to summarize all important terms, conditions, and contingency datesCommunicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing processEstablish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant informationDraft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant partiesBe the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)Stay in good communication with the agent if any issues arise that they need to handle or negotiateCoordinate closing date, time, and location and notify all partiesNotify client about utility accounts to set up/cancelDraft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other pro rations)Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closingClose out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add closed file to DocuSignFollow up with clients after the sale to check in and request a testimonial Qualifications Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferredHigh school diploma or GED required, preferably a college degree Applicants must possess exceptional organizational and verbal and written skillsReal estate license preferredDriven by a desire to provide excellent customer service and a great customer experienceMust have 6+ months of real estate experience