Transaction Administrator

About the role

Arco Design + Build is a full-service architectural design and construction firm specializing in high-end custom residential projects. We are known for delivering thoughtful, well-crafted homes through a highly collaborative process that integrates architecture, interiors, and construction under one roof.

Key Responsibilities

• Serve as the central liaison between the Chief Development Officer (CDO) and all legal, transactional, and risk-related matters across the company’s development and private client portfolio.
• Support evaluation of development opportunities, including review of deal terms, legal feasibility, and risk considerations.
• Aid in development proformas, profitability analysis, and documentation review.
• Organize and maintain supporting documentation for property acquisitions, project financing, and equity submissions.
• Coordinate legal due diligence including title, surveys, zoning, entitlements, disclosures, and closing requirements.
• Support construction loan applications, refinances, and closings.
• Coordinate with lenders, escrow, title companies, brokers, and outside legal counsel.
• Track loan conditions, closing checklists, and postclosing obligations.
• Maintain complete, lender-ready transaction files.
• Draft, review, organize, and track design-build contracts, subcontractor agreements, vendor contracts, and consultant agreements.
• Track execution, amendments, contingencies, and change orders.
• Coordinate revisions and negotiations with internal teams and external counsel.
• Work closely with project management to track punch lists, change orders, and closeout documentation.
• Monitor unresolved legal or contractual obligations related to construction delivery.
• Ensure proper documentation of completion, warranties, and compliance items.
• Manage insurancerelated matters, including certificates of insurance (COIs).
• Ensure compliance with lender, owner, and contractual insurance requirements.
• Coordinate insurance issues with brokers and legal counsel.
• Coordinate legal documentation for condo conversions, including CC&Rs, public reports, disclosures, and HOA documentation.
• Liaise with specialized legal counsel and regulatory agencies as required.
• Act as internal point of contact for litigation, claims, and disputes.
• Coordinate negotiations involving realtors, buyers, and sellers, depending on Arco’s role in the transaction.
• Manage information flow between leadership and outside counsel.
• Maintain organized records of legal matters and outcomes.
• Help develop and maintain standardized legal templates, playbooks, and transaction workflows.
• Proactively identify and flag legal, contractual, or entitlement risks.
• Track deal pipeline activity and provide clear status updates to leadership.
• Oversee vendor and subcontractor compliance (licenses, insurance, indemnification).
• Maintain organized data rooms and document control systems.
• Support internal teams by improving understanding of contractual obligations and risk exposure.

Qualifications

• Bachelor’s degree in related fields.
• Fluency in Spanish and English (written and spoken).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities across active transactions and projects.
• Clear written and verbal communication skills.
• High level of discretion with confidential information.
• Strong interest in real estate, development, construction, and finance.

Preferred Experience

• Legal coordination, legal operations, or paralegal experience.
• Mortgage, commercial lending, or construction loan exposure.
• Real estate transaction support (acquisitions, sales, leasing, closings).
• Experience working with developers, construction firms, lenders, or real estate law practices.