Training Department Office Specialist

Full-time, in-office position located at 895 N 900 E, American Fork, Utah, 84003.

Responsibilities

• Provide support to the NEO Coordinator
• Perform periodic reception duties with CMTB clinics
• Maintain shared schedules
• Prepare interview documents and panel members
• Facilitate/assist with NEO interviews
• Contact applicants to schedule interviews and follow up
• Facilitate/assist with fingerprinting and Livescan process
• Monitor office supplies and place orders weekly
• Complete environmental tasks weekly
• Facilitate 3 fire drills per quarter
• Ensure employees are up to date with training
• Perform data entry and maintain shared documents
• Prepare and/or process documents; review for accuracy and completeness; reconcile discrepancies; make needed adjustments; update information and/or evaluate against policy; compare elements for consistency or logical relationships
• Write or draft correspondence, reports, documents, and/or other written materials
• Maintain and/or create files or record-keeping systems; sort, label, file, and retrieve documents or other materials
• Receive, research, and respond to incoming questions or complaints; provide information, explain policy and procedures, and/or facilitate a resolution
• Apply agency regulations, policies, and procedures
• Originate correspondence, documentation, and other written communication
• Provide the public and others with information and assistance in completing forms and applications
• Locate and assemble records and information which may be complex or difficult to identify, requiring substantial research, judgment, and subject matter knowledge
• Prepare and generate recurring reports involving automated processes and thorough subject matter understanding
• Perform basic accounting functions such as receiving and recording cash payments, basic bookkeeping, processing payroll, accounts payable/receivable
• Maintain calendars, schedules, and coordinate appointments, meetings, training, facilities, and other activities
• Assist in the training of vendors and new employees
• Ensure an adequate supply of materials by ordering, receiving, inspecting, and storing equipment, merchandise, commodities, materials, and/or supplies

Requirements

• Works independently and is able to use sound judgment
• Organized and has the ability to multi-task
• Professional, responsible, friendly
• General knowledge of office equipment

Preferred Qualifications

• Advanced office skills
• Advanced knowledge of office equipment

About the Role

Incumbents in this job exercise independent judgment in office specialties and perform complex production tasks requiring specialized office skills plus a comprehensive knowledge of pertinent rules, regulations, policies, and procedures. The incumbent will serve as the focal point for advanced agency-specific assignment(s).

Pay

$14.75 - $26.73 hourly wage.

Benefits

• Work/life balance and supportive culture
• Job stability within a well-established organization
• Career growth and leadership opportunities
• Meaningful work contributing to community and organizational goals
• Supportive work environment valuing cooperation and strong work ethics

Additional Information

Background check required (must successfully pass a criminal history check).

The mission of the Utah State Developmental Center is to serve as "a statewide resource center for people with disabilities while promoting opportunity through choice and outcome-based support."