Training Coordinator

About the Role

This position supports Naval Special Warfare (NSW) Force Readiness and Training (FTRM) by coordinating and managing a wide range of Courses of Instruction (COIs), student registration, logistics, and training records for both NSW and non-NSW personnel.

Responsibilities

• Coordinate and schedule NSW Force Readiness and Training (FTRM) required Courses of Instruction (COIs), specialized USA, USMC, and USAF COIs, and contracted COIs, including Tactical Ground Mobility (TGM), Unmanned Aerial Systems (UAS), Unmanned Underwater Vehicles (UUV), Unmanned Surface Vehicles (USV), and First-Person View (FPV) drone systems.
• Manage and execute the student registration and enrollment pipeline for six commands.
• Maintain precise records of course requirements, reporting schedules, coordinating instructions, and mandatory gear lists.
• Serve as the primary informational focal point for NSW and non-NSW personnel seeking registration or programmatic information.
• Monitor IDTC schedules daily and dynamically update training pathways in response to operational shifts in Professional Development (PRODEV), Unit Level Training (ULT), or Tactical Ground Integration Training (TGIT) schedules.
• Coordinate logistics for all contracted COIs, compile, organize, and prioritize training rosters, and arrange safety assets, including medical personnel, tactical vehicle mechanics, and vehicle requirements.
• Verify equipment storage integrity, identify broken or missing assets needing replacement, and monitor contracted vendors for compliance.
• Design, manage, and maintain the SharePoint-based Schools Portal, ensuring it remains populated with accurate, current COI prerequisite criteria, reporting information, student rosters, and schedules.
• Input, analyze, and manage training records using corporate naval education portals, including Volume I & II of the Catalogue of Navy Training Courses (CANTRAC), the Corporate Enterprise Training Activity Resource System (CeTARS), the Army Training Requirements and Resources System (ATRRS), and NLEAD.
• Navigate and utilize corporate enterprise training networks to ensure student registration, maintain, update, and manage the central database tracking individual qualifications across all assigned COIs.
• Ensure student feedback, critiques, and After-Action Reports (AARs) are securely compiled and archived.
• Extract lessons learned from completed COIs and log formal entries into the Joint Lessons Learned System (JLLS) to improve training effectiveness.
• Monitor and track the tactical ground mobility training budget, update expenditures, obligations, and projections, and provide weekly status reports to Government leadership to ensure fiscal compliance.
• Complete and maintain standard Defense Travel System (DTS) training and manage the generation of student DTS travel orders in support of contracted COIs.
• Collect travel reports from command Department Heads, consolidate data, and assist in maintaining accurate records, files, and documentation of expenditures.
• Assist in liaising with the local commercial travel office for travel arrangements within and outside the Continental United States (CONUS).
• Analyze and address questions on completed travel orders and contact the Personnel Support Detachment (PSD) to resolve payment discrepancies.
• Perform analysis of non-liquidated travel claims to determine reasons for outstanding balances and recommend actions to clear them.
• Maintain command personnel DTS profiles for accuracy, including address, credit card numbers, expiration dates, and bank account numbers.
• Assist the Command Government Travel Charge Card (GTCC) Coordinator in collecting and compiling documentation for the travel credit card program.
• Run monthly reports on airline ticket refunds, returned statements, presuspension, aging analysis, transactions over $2,500.00, account renewals, new accounts, account listings, lost/stolen accounts, transaction activity, exception reports on foreign vendors, non-travel activity, authorizations/declines, credit balances, delinquencies, and ATM/cash activity exemptions for all command travel card holders.

Requirements

• Possess the ability to obtain qualifications to operate the Family of Special Operations Vehicles (FOSOV) and commercial vendor vehicles in remote training environments.
• Active SECRET security clearance.
• Minimum of ten (10) years of relevant professional experience, including at least two (2) years of recent experience (within the last two years) supporting Naval Special Warfare (NSW) or similar Special Operations Forces (SOF).
• Thorough understanding of the NSW Force Readiness and Training Manual (FRTM) and the Inter-Deployment Training Cycle (IDTC) training pipeline, or similar SOF readiness manuals and training pipelines.

Qualifications

• Experience navigating and operating primary military training databases or equivalent SOF-specific training systems, including CeTARS, CANTRAC, ATRRS, NLEAD, and JLLS, to process student training records and qualification histories.
• Experience designing, managing, and maintaining SharePoint-based school and training sites, including tracking prerequisite data, updating course rosters, and distributing scheduling updates.
• Experience in training logistics support, including prioritizing course rosters, coordinating specialized personnel (e.g., medical staff, vehicle mechanics), transporting and staging training supplies, conducting equipment inspections, and performing contractor oversight.
• Experience operating within the Defense Travel System (DTS) and applying Joint Travel Regulations (JTR) guidelines to facilitate student travel. Must hold or be capable of immediately obtaining DTS ODTA Permission Level 0 and Non-DTS Entry Agent Permission Level 5 credentials.
• Experience monitoring training budgets, tracking obligations and expenditures, and drafting weekly financial status updates.
• Working experience applying Naval Education and Training Professional Development or similar military instructional systems development standards to coordinate training.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams) to compile after-action reports (AARs), manage spreadsheets, and coordinate with external commands.

Location: San Diego, CA