Trademark Legal Assistant (hybrid)

Summary of Position

We are seeking an experienced Trademark Legal Assistant to support 2–3 trademark attorneys in all aspects of U.S. and international trademark prosecution, TTAB opposition and cancellation proceedings, and trademark portfolio management. This position requires a highly organized, proactive professional who thrives in a fast-paced environment and serves as a trusted partner to attorneys by managing dockets, coordinating client communications, monitoring deadlines, and ensuring matters progress efficiently. A minimum of three (3) days in the office is required.

Trademark Prosecution & Portfolio Management

• Support attorneys throughout all phases of U.S. and international trademark prosecution and post-registration maintenance.
• Open and close client matters, initiate conflict checks, prepare engagement letters, and maintain accurate client and matter files.
• Prepare prosecution forms, filing estimates, status reports, Office Action reporting emails, post-registration correspondence, and Change of Address/Representation filings.
• Conduct foreign status checks, communicate with foreign associates, and coordinate international correspondence.
• Aid in TTAB opposition and cancellation proceedings.
• Draft templates for discovery requests, motions, pleadings, and other TTAB filings.
• Prepare and coordinate TTAB filings, cease-and-desist correspondence, and enforcement-related follow-up.
• Support trademark litigation matters as assigned.
• Maintain and review trademark docketing systems for accuracy.
• Review attorney dockets regularly, proactively monitor deadlines, and follow up with attorneys and clients regarding required actions and instructions.
• Review incoming USPTO and docketing correspondence, route deadline-sensitive matters appropriately, and maintain personal docket tracking records.
• Prepare attorney deadline lists and assist in managing daily workflow priorities.
• Record daily time entries and assist attorneys with billing, proformas, invoices, and foreign associate billing.
• Prepare client reports, cost estimates, audit response letters, and special requests.
• Update client information, Legal Tracker, WebTMS, Anaqua, and other client systems as needed.
• Cook up meetings, conference calls, and other attorney support activities.
• Serve as a backup to other members of the Trademark Legal Support Team.
• Participate in department projects, process improvements, and file maintenance initiatives.
• Aid in training and mentoring newer legal assistants.
• Review work for accuracy and compliance with firm policies and perform other duties as assigned.

Qualifications

• A minimum of 5 years of trademark legal assistant experience, preferably in an intellectual property law firm.
• Experience supporting TTAB opposition and cancellation proceedings; trademark litigation experience preferred.
• Strong knowledge of U.S. trademark prosecution, post-registration practice, and docket management.
• Experience with trademark docketing systems, Microsoft Office, document management systems, and legal billing software.
• Excellent organizational, communication, and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail, initiative, professionalism, and commitment to delivering exceptional client service while working collaboratively with attorneys and legal support professionals.

Benefits

We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.