Legal Assistant

What You'll Do

• Prepare, review, and submit a variety of corporate filings, including Articles of Incorporation/Organization, amendments, annual reports, mergers, dissolutions, reinstatements, and related documents.
• Cook up with state agencies, vendors, and clients to process corporate filings and retrieve public records.
• Obtain certificates of status, conduct business name availability searches, track filings, and retrieve corporate documents.
• Process Registered Agent mail, Virtual Office mail, and Service of Process (SOP) documents.
• Maintain accurate records while ensuring confidentiality and compliance with applicable regulations.
• Communicate professionally with clients, government agencies, and internal teams regarding filing status and documentation.
• Aid in the training of new team members and support additional client services functions as needed.

Qualifications

• A High School Diploma or equivalent.
• Experience with Registered Agent Services and/or corporate mail processing.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Intermediate Microsoft Office skills (Word, Excel, Outlook).
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong customer service and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.

Preferred Backgrounds

• Business incorporation or corporate filing experience.
• Legal industry experience.
• Mailroom, legal file clerk, records management, or notary background.
• Bachelor's degree or equivalent professional experience.
• Experience working in a multi-location or corporate environment.