Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, is seeking a full-time Legal Assistant in our Scottsdale, Arizona office. The individual in this role will assist attorneys defending civil defense litigation matters in a hands-on, collaborative environment.

Responsibilities

• Under attorney direction, draft and prepare correspondence and legal documents, including responses, reports, filings, pleadings, answers, motions, interrogatories, and letters.
• Maintain calendar for trial and discovery deadlines.
• Schedule depositions, hearings, appointments, and other legal proceedings.
• Organize, open, close, manage, and maintain case files.
• Monitor files and escalate issues requiring attorney involvement.
• Handle highly sensitive case materials and issues with timeliness and discretion.
• Assist attorneys with time entry on billing software.
• Prepare, track, and dispose of subpoenas or other requests for information; issue subpoenas as needed.
• E-file documents using state and federal court databases.
• Perform other duties as assigned.

Requirements

• 5+ years of prior legal assistant experience supporting litigators in civil defense litigation, preferably in a high-volume, fast-paced law firm environment.
• Strong working knowledge of general liability and/or insurance defense preferred.
• Arizona State filing experience, including E-Filing, required; Federal E-Filing experience using PACER is a plus.
• Proficiency in Microsoft Office applications (Word, PowerPoint, Outlook, Excel).
• Critical thinking skills, excellent communication and organizational skills, decisive judgment, and ability to work with minimal supervision.
• High School Diploma or equivalent.

Physical Demands

• Mostly sedentary position requiring extended periods of sitting.
• Occasional standing, walking, reaching, bending, stretching, and lifting of supplies or materials up to 20 pounds.
• Regular use of office equipment and computers.
• Regular requirements to see, talk, and hear.

Working Conditions

• Primarily indoor office environment with varying noise levels and temperatures.
• May experience interruptions during the workday.

Benefits

• Competitive salaries.
• Comprehensive benefits package for full-time hourly employees, including:
  • Medical, dental, and vision insurance.
  • Employer-paid life insurance.
  • Employer-paid short-term disability insurance.
  • Generous 401(k) plan match.
  • Paid vacation.
• Benefit offerings for positions other than full-time may vary.