Trademark Docketing Paralegal

About the role

The Trademark Docketing Paralegal at New Balance is responsible for maintaining and managing the trademark docket, monitoring critical deadlines, and supporting trademark prosecution, maintenance, and portfolio management activities.

Responsibilities

• Docket Management: Maintain and update trademark docketing databases and records for domestic and international trademark matters, including applications, oppositions, cancellations, enforcement matters, and litigations.
• Generate and distribute daily, weekly, and monthly docket reports.
• Maintain and update trademark portfolio information, ownership details, and status changes.
• Assist with trademark filing, prosecution, maintenance, and renewal activities as directed.
• Coordinate with foreign associates regarding international trademark filings and deadline management.
• Review trademark office notices and correspondence for docketing implications.
• Data Management and Quality Control: Conduct regular audits of docket records to ensure accuracy and completeness.
• Audit data integrity between docketing systems, trademark office databases, and internal records.
• Prepare status reports, portfolio summaries, and other trademark-related tracking reports.
• Maintain electronic and physical trademark files.
• Support attorneys, paralegals, and legal operations personnel with special projects and administrative tasks, on an as needed basis.

Requirements

• Associate’s degree, paralegal certificate, or equivalent combination of education and experience preferred.
• 1–5 years of experience in intellectual property docketing, trademark administration, trademark paralegal work, or legal support.
• Experience with domestic and international trademark portfolios preferred.
• Experience in a law firm, corporate legal department, or intellectual property services environment preferred.
• Knowledge of U.S. trademark prosecution procedures and trademark office deadlines.
• Familiarity with international trademark filing and maintenance processes, including Madrid Protocol procedures, preferred.
• Experience with IP docketing software such as FoundationIP, CPI, Anaqua, IP Manager, WebTMS, or equivalent systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple deadlines and prioritize competing demands.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to work independently and collaboratively in a fast-paced environment.

Benefits

Boston, MA Headquarters - (NB) Only Pay Range: $39.45 - $50.90 - $62.30 Hourly (actual base pay varying based upon, but not limited to, relevant experience, time in role, internal equity, geographic location, and more.) Regular Associate Benefits: New Balance offers a comprehensive traditional benefits package including three options for medical insurance as well as dental, vision, life insurance and 401K. More nontraditional perks include online learning and development courses, tuition reimbursement, $100 monthly student loan support and various mentorship programs. Associates also enjoy a yearly $1,000 lifestyle reimbursement, 4 weeks of vacations, 12 holidays and generous parental leave. Temporary associates are provided three options for medical insurance as well as dental and vision insurance and an associate discount. Part time associates are provided 401k, short term disability, a yearly $300 lifestyle reimbursement and an associate discount. Flexible Work Schedule: New Balance fosters a unique culture founded on our values with a particular focus on in-person teamwork and collaboration. Our North American hybrid model encourages rich in-person experiences, showcasing our commitment to teamwork and connection, while maintaining flexibility for associates. Currently, associates work in the office three days per week (Tuesday, Wednesday, and Thursday). We have introduced “Work from Anywhere” (WFA) for four weeks per calendar year. This model helps us enhance our culture while continuing to maintain elements of flexibility. Equal Opportunity Employer: New Balance provides equal opportunities for all current and prospective associates to ensure that employment, training, compensation, transfer, promotion and other terms, conditions and privileges of employment are provided without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, handicap, genetic information and/or status as an Armed Forces service medal veteran, recently separated veteran, qualified disabled veteran or other protected veteran, or any other protected status.