Title Specialist

About the role

The Commercial Automotive Title Specialist manages vehicle title and registration processes for commercial automotive transactions, ensuring accurate, timely, and compliant handling of titles for fleet sales, leases, financing, and transfers while adhering to state and federal regulations.

Responsibilities

• Process and manage vehicle titles for commercial sales, leases, fleet transactions, and financing agreements.
• Prepare, review, and submit title and registration documents to state motor vehicle agencies.
• Ensure accurate lien recording, releases, and title transfers for commercial vehicles.
• Verify vehicle information including VINs, ownership history, and lien status.
• Resolve title discrepancies, missing documentation, and state-specific compliance issues.
• Cook up and coordinate with dealerships, fleet managers, lenders, DMVs, internal sales and leasing representatives, and third-party vendors.
• Track title status and maintain organized records for high-volume commercial transactions.
• Ensure compliance with state, federal, and company policies related to vehicle titling and registration.
• Support audits by maintaining accurate documentation and responding to title-related inquiries.
• Meet processing deadlines to avoid penalties, delays, or operational disruptions.

Requirements

• Associate or bachelor’s degree preferred.
• 3-5+ years of experience in automotive titling, registration, leasing or commercial vehicle operations.
• Strong knowledge of multi-state DMV titles and registration requirements.
• Experience handling commercial or fleet vehicle titles preferred.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Able to manage high transaction volumes in a fast-paced environment.
• Proficiency in dealership management systems (DMS) and Microsoft Office.

Skills

• Ability to manage high transaction volumes in a fast-paced environment.
• Experience with fleet sales, leasing, or commercial vehicle financing.
• Familiarity with lienholders, UCC filings, and commercial lending documentation.
• Knowledge of state-specific commercial vehicle regulations, weight classifications, and tax requirements.
• Experience working with title vendors or third-party registration services.
• Experience with Power Bi and Salesforce preferred.
• Experience with Microsoft or Google preferred.

Benefits

We offer a full benefits package for eligible employees including:

• Medical, Dental, and Vision Insurance
• Life (Voluntary and Employer Paid) and Disability Insurance
• 401(K) with company match beginning with your first contribution.
• HSA and/or FSA, as applicable
• Paid Time Off, Sick Time, and Company Paid Holidays
• Employee Car Discount Program

Work Environment & Physical Abilities

• Deadline-driven, high-volume automotive leasing environment.
• Requires frequent sitting, standing, balancing, bending or stooping for prolonged periods of time.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Ability to communicate by providing verbal feedback in a professional manner.
• Ability to receive and analyze data and input into the computer.
• Normal range of hearing and vision.