Title & Cartography Specialist- Assessor's Office (0826)

Nature of Work Under supervision performs administrative work of moderate difficulty; performs related work as assigned. Typical Duties (Illustrative only) Coordinates and schedules specialized departmental functions, meetings, and travelOversees an administrative unit's record management systems and databasesServes as lead staffMay supervise employees as assignedProvides training to assigned staffAssists with special projects as assigned Prepares and maintains statistical and administrative reports Gathers and prepares information for budgetary purposes Creates, processes, and distributes confidential and sensitive documents and correspondence Coordinates the preparation , distribution and preservation of departmental recordsCommunicates and acts as liaison with other departments, agencies and the public Attends meetings to represent the departmentComposes and types correspondence, contracts, reports and other documentsResearches pricing and vendors and prepares requisitions for needed goods and servicesMay perform research regarding grants and external sources of fundingMay take and transcribe meeting minutesMay receive and account for money Under general supervision, performs work of average difficulty in facilitating the transfer of ownership via recorded deeds and other legal documents to maintain the Assessor's ownership records. In addition, apprentices with and assists the Cartographer in the maintenance and updating of Assessor cadastral records from legal descriptions, survey notes, and other written materials, using computer and GIS systems; performs related work as required. Minimum Qualifications Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. The ideal candidate will have one year of experience in title examination, title processing or one year of course work in cartography, surveying or related subjects: one year of coursework in GIS; or any combination of education, training, experience which demonstrates the ability to perform the duties of the position Preferred Qualifications include specialized knowledge and experience with chain of title examination and/or Real Estate. Knowledge and experience in Geographic Information Systems (GIS) or other mapping or survey. Previous Assessors experience, (in-state or out-of-state). Knowledge of Arizona real estate and property law, including Arizona Title 33 statutes, with experience interpreting deeds, conveyances, easements, condominium documents, planned communities, and other real property instruments. Excellent written and verbal communication skills, including the ability to explain technical property and mapping concepts to coworkers, government agencies, and the public. This position is non-exempt from overtime. Knowledge, Skills And Abilities Considerable knowledge of:Specialized terminology, procedures, and formsRecords managementBusiness English, spelling and arithmetic, punctuation and grammarModern office practices, procedures, and equipmentRules and procedures of assigned department, including state and federal law Working knowledge of:Principles and practices of administration Skill in:Use of computer applications, including Microsoft Word, Excel, and/or databaseUse of modern office equipment Ability to:Make sound decisions independently and in accordance with regulations, policies and proceduresPerform complex administrative functions with speed and accuracyMeet deadlines and maintain workflowAccurately maintain records and prepare reportsWork safely and support the culture of workplace safetyEstablish and maintain effective working relationships with employees, other agencies and the publicFollow written and verbal instructionsCommunicate effectively verbally and in writingCoconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Employee Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.) Vacation/Annual LeaveSick Leave10 Holidays Per YearHealth Care InsuranceDental PlanVision PlanGroup Life InsurancePre-Tax Deduction PlanSick Leave Conversion PlanPersonal Day Purchase ProgramVacation Sell Back ProgramTuition Reimbursement ProgramWellness ProgramLong-Term DisabilityArizona State Retirement SystemEmployee Assistance ProgramOn-going Training OpportunitiesFree bus transportation/ EcoPass bus pass Elective Coverage Dependent Medical, Dental, and VisionSupplemental Life (for employees & dependents)Flexible Spending AccountHealth Savings AccountTax-deferred investment programAccidental and Disability InsuranceShort Term Disability 01 Do you have experience with title research and chain-of-title analysis? If so, please describe your experience. 02 Do you have experience with ArcGIS Pro, cadastral mapping, or land surveying? If so, please describe your experience. 03 Please describe your experience with Arizona real estate and property law, including Arizona Title 33 statutes, such as conveyance and deed interpretation, condominiums and planned communities. 04 Do you have experience analyzing and interpreting legal descriptions for property ownership, boundary determination, or title research purposes? If so, please explain. 05 Do you have previous public sector experience? If so, please describe your experience in detail, including the agency or type of work performed. Required Question